Legal Secretary

Yolk Recruitment Ltd; Cardiff; On-site; GBP 23,000 - 29,000; Full time

Job summary

Yolk Recruitment is recruiting a Legal Secretary in Cardiff to provide essential secretarial and administrative support to solicitors and legal professionals.

The role requires diary management, document preparation, client communications and busy legal administration. You will handle filing, billing assistance and coordination with courts and third parties, while maintaining confidentiality and professional client service.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise effectively.
• Excellent attention to detail and a high level of accuracy.
• Digital dictation systems experience
• Case management systems, with experience of Actionstep would be beneficial
• Confidence using Microsoft Office and legal software.
• The ability to work independently as well as part of a team.
• A professional and approachable manner.
• Discretion when handling confidential and sensitive information.
• A proactive approach and the confidence to use your own initiative.

Responsibilities

• Providing comprehensive secretarial and administrative support to solicitors and other legal professionals.
• Managing diaries, scheduling appointments and organising meetings.
• Handling incoming and outgoing correspondence, including emails, letters and telephone calls.
• Preparing, formatting and proofreading legal documents, contracts and correspondence.
• Maintaining organised electronic and physical filing systems.
• Ensuring documents are stored securely and can be retrieved easily.
• Acting as a point of contact for clients and providing a professional and friendly service.
• Arranging and coordinating client meetings, including preparing meeting rooms and relevant documentation.
• Assisting with billing processes, including preparing invoices and tracking payments.
• Liaising with courts, clients and third-party professionals as required.
• Ensuring terms and conditions are received and money laundering processes are followed.
• Opening and closing files and supporting with general administrative duties, including photocopying.
• Supporting colleagues within the immediate team and wider firm, including providing cover during periods of absence.

Skills

Digital dictation systems

Case management systems

Actionstep

Microsoft Office

Professional communication

Independent and team work

Discretion with confidential info

Proactive initiative

Tools

Actionstep

Microsoft Office

Job description

Legal Secretary

Location: Cardiff
Salary: £26,000
Hours: Full-time, Monday to Friday, 9am-5pm

Yolk Recruitment is supporting one of our established legal clients in Cardiff with the recruitment of a Legal Secretary.

This is an excellent opportunity for an organised and professional individual to join a busy legal team, providing secretarial and administrative support to solicitors and other legal professionals.

The role will involve a mix of document preparation, diary management, client communication and general legal administration. You'll need to be highly organised, comfortable managing competing priorities and confident dealing with clients and external professionals.

What you'll be doing

• Providing comprehensive secretarial and administrative support to solicitors and other legal professionals.
• Managing diaries, scheduling appointments and organising meetings.
• Handling incoming and outgoing correspondence, including emails, letters and telephone calls.
• Preparing, formatting and proofreading legal documents, contracts and correspondence.
• Maintaining organised electronic and physical filing systems.
• Ensuring documents are stored securely and can be retrieved easily.
• Acting as a point of contact for clients and providing a professional and friendly service.
• Arranging and coordinating client meetings, including preparing meeting rooms and relevant documentation.
• Assisting with billing processes, including preparing invoices and tracking payments.
• Liaising with courts, clients and third-party professionals as required.
• Ensuring terms and conditions are received and money laundering processes are followed.
• Opening and closing files and supporting with general administrative duties, including photocopying.
• Supporting colleagues within the immediate team and wider firm, including providing cover during periods of absence.

What we're looking for

• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise effectively.
• Excellent attention to detail and a high level of accuracy.
• Digital dictation systems experience
• Case management systems, with experience of Actionstep would be beneficial
• Confidence using Microsoft Office and legal software.
• The ability to work independently as well as part of a team.
• A professional and approachable manner.
• Discretion when handling confidential and sensitive information.
• A proactive approach and the confidence to use your own initiative.