Private Client Legal Secretary

Search Consultancy LTD; Malton; On-site; GBP 21,000 - 27,000; Full time

Job summary

Search Consultancy LTD is seeking a Legal Secretary to support the Private Client team in Malton. Responsibilities include preparing correspondence and legal documents, diary management, and general admin duties while providing reception cover as needed.

The role requires excellent organisational skills, attention to detail, and the ability to handle confidential information with discretion in a busy legal environment.

Qualifications

• Previous legal secretarial experience within a legal environment.
• Proficient IT skills, including MS Office.
• Experience with legal case management systems is advantageous.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Ability to handle confidential information with discretion.
• Professional, proactive and client-focused approach.
• Able to work independently and as part of a team.

Responsibilities

• Prepare correspondence and legal documents using dictation and word processing systems.
• Manage and maintain diaries, appointments and meetings for fee earners.
• Provide comprehensive secretarial support within the Private Client department.
• Assist colleagues and support junior or temporary staff where required.
• Provide reception and administrative cover during periods of absence.
• Open, maintain, archive and retrieve client files; ensure confidentiality.
• Deliver a professional and courteous service to clients in person and by phone.

Skills

Legal secretarial experience

Microsoft Office

Legal case management systems

Written and verbal communication

Organisational skills

Discretion with confidential info

Client-focused approach

Independent worker / team player

Tools

Microsoft Office

Legal case management systems

Job description

Legal Secretary - Private Client

Salary: Dependent on Experience

Location: Malton

Department: Private Client

Overview

An established legal practice is seeking a Legal Secretary to provide comprehensive support to fee earners within its Private Client team. Responsibilities include preparing correspondence and legal documents, diary management, arranging meetings, maintaining filing systems, and assisting with general administrative duties.

The role also involves providing occasional reception cover, handling client enquiries professionally, and ensuring all confidential information is managed appropriately. The successful candidate will demonstrate strong organisational skills, excellent attention to detail, and the ability to manage multiple priorities within a busy legal environment.

Key Responsibilities

Secretarial Support

• Prepare correspondence and legal documents using digital dictation and word processing systems.
• Manage and maintain fee earner diaries, appointments, and meetings.
• Provide comprehensive secretarial support within the department.
• Assist colleagues and provide support to junior or temporary staff where required.
• Provide reception and administrative cover during periods of absence.

Document & File Management

• Open, maintain, close, archive, and retrieve client files.
• Ensure all client and business documentation is handled confidentially.
• Prepare outgoing post and supporting documentation.
• Assist with document production, copying, scanning, and filing.
• Maintain accurate and organised filing systems.

Client Communication

• Deliver a professional and courteous service to clients in person and by telephone.
• Liaise effectively with clients, fee earners, and colleagues.
• Handle enquiries promptly and efficiently.
• Support high standards of client care and professionalism.

Team Support

• Contribute positively within a collaborative team environment.
• Prioritise workloads effectively to meet deadlines.
• Work independently using initiative while maintaining attention to detail.
• Support continuous improvement and professional development activities.
• Undertake additional duties as required.

Skills & Experience

• Previous legal secretarial experience, ideally within Probate or Private Client.
• Strong IT skills including Microsoft Office applications.
• Experience using legal case management systems would be advantageous.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Ability to handle confidential information with discretion.
• Professional, proactive, and client-focused approach.
• Ability to work both independently and as part of a team.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.