Legal Secretary

Medlock Partners, incorporated; Manchester; On-site; GBP 26,000 - 36,000; Full time

Job summary

Medlock Partners, incorporated is seeking an organised Legal Secretary to join a friendly and professional legal team based in South Manchester. You will provide high-quality secretarial and administrative support to solicitors and fee earners, helping to ensure that client matters are progressed efficiently and that the department operates smoothly.

This busy role suits a candidate with legal secretarial or professional services experience who can prioritise, manage competing priorities and

Qualifications

• Previous experience in a legal secretarial or legal administration role.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time-management skills.
• The ability to prioritise work and meet deadlines.
• A professional and confident telephone manner.
• Good IT skills, including Word, Outlook and Excel.
• Experience using a legal case-management system would be advantageous.
• Experience with digital dictation would be advantageous.
• The ability to work independently while also contributing to a team.
• A professional, approachable and client-focused manner.

Responsibilities

• Providing day-to-day secretarial and administrative support to solicitors and fee earners.
• Preparing, formatting and amending legal correspondence and documents.
• Audio/digital typing and document production.
• Managing diaries, appointments, meetings and deadlines.
• Opening, maintaining and closing client files in accordance with firm procedures.
• Liaising professionally with clients, solicitors, courts, barristers and other third parties.
• Preparing and sending correspondence and legal documents.
• Assisting with the preparation of bundles, court documents and other case-related paperwork where required.
• Maintaining accurate electronic and paper filing systems.
• Updating case management systems and maintaining accurate client records.
• Handling incoming telephone calls and emails promptly and professionally.
• Arranging meetings, conferences and appointments.
• Assisting with billing, time recording and other basic administrative processes.
• Monitoring deadlines and bringing important dates to the attention of fee earners.
• Providing general administrative support to the wider team as required.
• Maintaining confidentiality and handling sensitive client information appropriately.

Skills

Legal secretarial experience

Excellent written and verbal comms

Attention to detail

Organisational & time management

Prioritisation & deadlines

Professional telephone manner

IT skills: Word, Outlook, Excel

Legal case-management system

Digital dictation experience

Independence & team contribution

Confidentiality

Tools

Microsoft Word

Outlook

Excel

Legal case-management system

Digital dictation

Job description

We are looking for an organised, proactive and experienced Legal Secretary to join a friendly and professional legal team based in South Manchester.

The successful candidate will provide high-quality secretarial and administrative support to solicitors and fee earners, helping to ensure that client matters are progressed efficiently and that the department operates smoothly.

This is a varied role which would suit someone with previous legal secretarial or professional services experience who is confident working in a busy environment and managing competing priorities.

Key Responsibilities

• Providing day-to-day secretarial and administrative support to solicitors and fee earners.
• Preparing, formatting and amending legal correspondence and documents.
• Audio/digital typing and document production.
• Managing diaries, appointments, meetings and deadlines.
• Opening, maintaining and closing client files in accordance with firm procedures.
• Liaising professionally with clients, solicitors, courts, barristers and other third parties.
• Preparing and sending correspondence and legal documents.
• Assisting with the preparation of bundles, court documents and other case-related paperwork where required.
• Maintaining accurate electronic and paper filing systems.
• Updating case management systems and maintaining accurate client records.
• Handling incoming telephone calls and emails promptly and professionally.
• Arranging meetings, conferences and appointments.
• Assisting with billing, time recording and other basic administrative processes.
• Monitoring deadlines and bringing important dates to the attention of fee earners.
• Providing general administrative support to the wider team as required.
• Maintaining confidentiality and handling sensitive client information appropriately.

About You

The ideal candidate will have:

• Previous experience in a legal secretarial or legal administration role.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time-management skills.
• The ability to prioritise work and meet deadlines.
• A professional and confident telephone manner.
• Good IT skills, including Microsoft Word, Outlook and Excel.
• Experience using a legal case-management system would be advantageous.
• Experience with digital dictation would be advantageous.
• The ability to work independently while also contributing positively to a team.
• A professional, approachable and client-focused manner.
• The ability to maintain confidentiality at all times.