Legal Personal Assistant

William James Recruitment; Greater London; On-site; GBP 39,000 - 47,000; Full time

Job summary

An established industry player is seeking a Legal PA to join their dynamic Corporate team in the heart of London. This role offers a unique opportunity to provide high-quality support to partners and fee earners, driving client billing and enhancing financial performance. With a commitment to growth and progression, you will thrive in a fast-paced environment, collaborating with various teams to deliver exceptional client service. The organization values innovation and offers a supportive atmosphere where your contributions will make a tangible impact. If you are detail-oriented and possess strong communication skills, this is the perfect opportunity for you.

Benefits

26 days annual leave plus bank holidays

Incentive birthday day off

Private health & dental care

Season ticket loans

Perk box discounts

Generous pension scheme

Qualifications

• 3+ years of experience in a similar role with high proficiency in Microsoft Office.
• Exceptional verbal and written communication skills with attention to detail.

Responsibilities

• Provide high-quality support to partners and fee earners in a fast-paced environment.
• Manage diary, travel arrangements, and oversee comprehensive file management.

Skills

Verbal Communication

Written Communication

Microsoft Office Suite

Client Service

Detail Orientation

Team Collaboration

Education

3+ years experience in a comparable environment

Job description

The Role

Legal PA - City of London - Up to £47,000 salary

Join a highly regarded organisation and immerse yourself in an environment that champions growth and progression. Become an integral part of a dynamic and fast-paced Corporate team, where you will contribute to innovative projects and exceptional client service.

As a Legal PA, you will provide high-quality, proactive support to partners and fee earners, making a tangible impact on the team's success.

Key Responsibilities

• Work together with finance teams to enhance fee earners' financial performance, driving client billing, reporting, matter balances, and working capital management
• Partner with the Business Development team to coordinate exciting events and conferences, manage CRM administration, and craft and update compelling CVs for fee earners
• If your allocated fee earner is a Client Relationship Partner for a Client Universe Client, play a pivotal role in organising and attending key meetings, planning impactful events, and compiling insightful client reports
• Take charge of matter management processes, ensuring the correct application of rates at the outset, timely preparation of engagement letters, and seamless liaison with the Business Acceptance Unit
• Conduct thorough conflict checks and Client Due Diligence processes, ensuring meticulous completion of the Client Matter Inception process per best practice protocols
• Oversee comprehensive file management processes, including identifying matters for closure, ensuring timely bill payments, managing work in progress, and archiving completed files efficiently
• Provide comprehensive diary management, including planning, travel arrangements, identifying meeting conflicts and resolving them independently to ensure smooth operations
• Identify and recommend innovative, cost-effective options for complex travel arrangements, ensuring a seamless experience for fee earners
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, and hospitality resources
• Demonstrate strong technical skills to support fee earners effectively, proactively identifying and addressing knowledge gaps
• Uphold risk and compliance policies and procedures, promptly raising any queries with the relevant Partner or Risk and Compliance team

The Candidate

• Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation
• A minimum of three years’ experience (or equivalent) in a comparable environment at an appropriate level
• High proficiency in Microsoft Office suite
• A track record of delivering outstanding client service
• Detail-oriented mindset with experience in a fast-paced office environment
• Strong ability to collaborate as part of a team while also thriving independently
• A commitment to exceeding expectations and achieving goals

The Benefits & How to Apply

• Up to £47,000 depending on experience
• 26 days annual leave plus bank holidays - option to buy/sell 5 additional days
• Incentive birthday day off
• Private health & dental care
• Season ticket loans.
• Perk box discounts - High-street & gym
• Generous pension scheme

Apply in the strictest of confidence online and or via telephone.

Contact Tara Halliwell (Retained Consultant)

Direct Dial: 0161 826 3140 Mobile: [phone]

Email: [e-mail]