Legal Office & Reprographics Coordinator

AJ Chambers ®; Greater London; On-site; GBP 30,000 - 34,000; Full time

Job summary

AJ Chambers seeks an organised and proactive General Office & Reprographics Assistant to join a busy professional services environment. This full-time, office-based role combines reprographics, post room and general office duties, supporting lawyers and business services teams.

You will manage competing priorities, meet deadlines and handle confidential legal documentation with care. Shifts will be required between 8am and 6pm, offering a structured office role within a dynamic team.

Qualifications

• Experience in an office, reprographics, print room or post room environment is advantageous.
• Good IT skills, including PDF document management; knowledge of BigHand or similar workflow systems is beneficial.
• Strong organisation, communication and attention to detail.
• Ability to manage deadlines, adapt to changing priorities and work effectively within a team.
• A professional and flexible approach, with an understanding of confidentiality when handling legal documents.

Responsibilities

• Provide a friendly and efficient service to internal and external clients, meeting agreed service levels.
• Log and prioritise incoming work, communicating any deadline issues promptly.
• Complete printing, scanning, document finishing, binding and court bundle preparation.
• Create, edit and manage PDF documents using relevant IT systems and software.
• Operate multifunction printers, including Fiery-driven systems, and maintain print quality.
• Sort and distribute Royal Mail, DX and internal post, arranging courier bookings and deliveries.
• Carry out regular post collections, distributions and loading bay duties.
• Support workflow coordination, stock control and ordering supplies.
• Assist with office moves, Facilities projects and wider Helpdesk,ICS and Business Support activities.
• Undertake ad hoc duties as required.
• Comply with relevant legal and regulatory requirements, including SRA Standards and Regulations and Principles.

Skills

Organisation

Attention to detail

Deadline management

Communication

Confidentiality

Teamwork

Reprographics experience

IT literacy

Tools

PDF workflow software

BigHand

Printer management

Job description

AJ Chambers seeks an organised and proactive General Office & Reprographics Assistant to join a busy professional services environment. This full-time, office-based role combines reprographics, post room and general office duties, supporting lawyers and business services teams.

You will manage competing priorities, meet deadlines and handle confidential legal documentation with care. Shifts will be required between 8am and 6pm, offering a structured office role within a dynamic team.