General Office Assistant

Confidential; Greater London; On-site; GBP 30,000 - 32,000; Full time

Job summary

Confidential in London is seeking a General Office and Reprographics Assistant to join a busy post and print room team. You will provide reprographics support to lawyers and staff, handling scanning, printing, binding, and mail duties in a fast-paced environment.

Ideal candidates have 12-18 months in a post room or reprographics role, with strong Excel, PDF and Word skills. This office-based role requires accuracy, reliability and teamwork to meet tight deadlines.

Qualifications

• 12-18 months experience in a post room or reprographics role.
• Proficient use of Excel, PDF, Word and Outlook.
• Strong accuracy and attention to detail in document production.

Responsibilities

• Provide friendly, efficient service to internal clients within SLAs.
• Scan, print and finish reprographics work.
• Produce court bundles to specifications with tabs and indexes.
• Create/edit PDF documents using PDF tools and Fox IT.
• Operate Fiery-driven printers, set up print jobs and monitor queues.
• Finish legal documents using binding methods to client requirements.
• Manage confidential/legal documents with care.
• Log work, prioritise by deadlines, communicate when deadlines are at risk.
• Handle post, couriers and deliveries.
• Support Helpdesk and Facilities teams as needed.
• Assist workflow coordination and stock control.
• Assist office moves and project work.

Skills

Excel

PDF handling

Word

Outlook

Attention to detail

Time management

Communication

Team player

Tools

PDF tools

Fox IT

BigHand

Fiery printers

Job description

General Office and Reprographics Assistant

Location: London

Salary: 30,000 - 32,000 per annum

Hours: Full time, office based. Shift work between 8am and 6pm

About the role

A top international law firm is looking for a General Office and Reprographics Assistant to join its busy post and print room team in London. This General Office and Reprographics Assistant role is a friendly, fast-moving position providing a post and print room service to lawyers and business services colleagues across the firm. You will join a team of four, working alongside a Senior General Office and Reprographics Assistant and three General Office and Reprographics Assistants.

This is an excellent opportunity for a motivated early-career candidate with around 12-18 months of experience in a post room or reprographics environment, who is ready to take a second step and build on that grounding in a legal setting.

Key responsibilities of the General Office and Reprographics Assistant

• Provide a friendly and efficient service to internal clients, working to agreed Service Level Agreements (SLAs)
• Complete general reprographics duties including scanning, printing and finishing work
• Produce court bundles to all specifications, including tabbing and working to complex indexes
• Create, edit, manipulate and manage PDF documents independently using PDF tools and Fox IT
• Operate Fiery-driven multifunction printers, including setting up print jobs, monitoring queues and checking output colour accuracy
• Finish legal documents using strip binding, coil binding and Velobind to client and court requirements
• Handle original, confidential and historic legal documentation with care
• Log incoming work and prioritise against deadlines, communicating clearly with the originator where a deadline cannot be met
• Sort incoming Royal Mail, DX post and internal deliveries, and carry out regular post distributions and collections
• Book international, domestic and local couriers using online portals
• Complete regular loading bay collections and deliveries
• Support the Helpdesk and wider Facilities, ICs and Business Support services as required
• Assist the Senior General Office and Reprographics Assistant with workflow coordination when needed
• Manage stock control and order supplies
• Help the Facilities team with project work such as office and desk moves from time to time
• Comply with relevant legal and regulatory obligations, including the SRA Standards and Regulations and Principles

What we are looking for in a General Office and Reprographics Assistant

Essential

• Approximately 12-18 months of previous experience in a similar post room, general office or reprographics role
• Good working knowledge of Excel, PDF, Word and Outlook
• Strong accuracy and attention to detail in document production and scanning
• Ability to work accurately under pressure and to tight client and court deadlines
• Good organisation and time management skills
• Good communication skills and a positive, flexible attitude
• A proactive team player who is enthusiastic and eager to learn

Desirable

• Experience operating high-volume printing, copying and binding equipment
• Knowledge of BigHand or another workflow tool

Why apply

• A top international law firm with a collaborative, supportive culture
• Variety in your day, switching between post room, print room and Facilities project work
• A genuine opportunity to develop your reprographics skills, including court bundle production, in a legal environment