Legal & HR Assistant

ArtsJobs; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the arts sector seeks a Legal and HR Support Officer to assist the General Counsel and Head of HR. Responsibilities include managing legal agreements, supporting HR processes, and maintaining accurate records. This role requires a legal background and strong organizational skills to thrive in a dynamic environment.

Qualifications

• Legal background with practical or academic experience.
• Ability to meet deadlines and prioritize tasks.
• Positive, proactive, and supportive attitude.

Responsibilities

• Assist with legal agreements and contracts.
• Support recruitment processes and HR administration.
• Conduct research on legal and regulatory topics.

Skills

Attention to detail

Organizational skills

Microsoft Office

Confidentiality management

Multitasking

Education

Law degree or vocational qualifications (CPE, LPC, GDL)

Job description

Job Summary

The role will report to, and work closely with, the General Counsel and Head of HR to provide support across their respective areas. The role involves managing detailed document files, handling contract and HR matters, and performing administrative tasks.

Job Description

Key duties and responsibilities

Legal

• Assist the General Counsel in managing theatre agreements with show producers, supplier agreements, ticketing arrangements, confidentiality agreements, standard terms and conditions, and other legal matters.
• Coordinate and provide administrative support for all routine contracts, including record keeping (hard copy and electronic), and follow up with stakeholders and third parties regarding outstanding matters.
• Support ad-hoc legal and commercial issues, including disputes and litigation.
• Conduct research and develop expertise on legal and regulatory topics.

HR

• Support recruitment processes: review job descriptions, place ads, schedule interviews, check references, and prepare offer letters and contracts using standard templates.
• Assist in managing the HR & Payroll system, including onboarding, leave management, and recruitment support, advising managers as needed.
• Help with employee onboarding and offboarding processes, including issuing reference letters, collecting personal info, contracts, and verifying right to work in the UK.
• Maintain accurate HR records and support disciplinary and grievance meetings.
• Oversee HR record-keeping and system maintenance in line with company policy.
• Assist in developing and administering training programs for management and leadership.

Job Requirements

Person specification

• Legal background with practical or academic experience, such as a law degree or vocational qualifications (e.g., CPE, LPC, GDL).
• Strong attention to detail and organizational skills.
• Ability to prioritize and meet deadlines.
• Positive, proactive, and supportive attitude.
• Resilient and capable of working under pressure.
• Excellent computer skills, especially Microsoft Office.
• Discretion and ability to handle confidential information.
• Team player with multitasking abilities and workload management skills.

Job Responsibilities

Legal

• Assist in managing legal agreements and contractual matters.
• Coordinate routine contracts and follow up with stakeholders.
• Support legal and commercial issues, including disputes.
• Research legal and regulatory topics.

HR

• Support HR with policy updates, note-taking in meetings, and HR system administration.

Owned by Nica Burns and Max Weitzenhoffer, Nimax Theatres owns and operates six theatres in London's West End, including the Apollo, Duchess, Garrick, Lyric, Palace, and Vaudeville. They recently opened a new flexible theatre, @sohoplace, at Charing Cross Road, closely linked with Nimax Theatres.