Legal Billing Assistant

Clarke Willmott; Bristol; Hybrid; GBP 10,000 - 40,000; Full time

Job summary

An established law firm seeks a dedicated Legal Billing Assistant to join their Bristol team. In this role, you will prepare and manage billing processes, ensuring compliance and maintaining high service quality. The firm values individual differences and promotes a supportive environment, offering a comprehensive learning program and flexible benefits. If you're passionate about delivering excellent service and thrive in a fast-paced environment, this is a fantastic opportunity to grow your career while enjoying a positive work-life balance.

Benefits

Comprehensive learning and development program

Wellbeing initiatives

Flexible benefits

Positive work-life balance

Qualifications

• Minimum of 2 years of billing experience in the legal sector.
• Proficient in Microsoft Office Suite with good Excel skills.

Responsibilities

• Prepare and dispatch Work in Progress reports and final bills.
• Ensure compliance with regulatory requirements during billing.
• Coordinate billing processes and respond to queries.

Skills

Billing experience in legal industry

Excel knowledge

Customer service skills

Attention to detail

Organizational skills

Problem-solving ability

Ability to work independently

Team collaboration

Tools

Elite 3E

Microsoft Office Suite

Job description

Vacancy details

Role: Legal Billing Assistant
Location: Bristol
Hours: Full Time
Term: Permanent
Vacancy Reference: 1318-BBL

Who we are

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.

Most of our people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Our offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton.

Day to day, you’ll be successful in this role by:

The key responsibilities include, but are not limited to:

1. Preparation and dispatch of Work in Progress (WIP) reports to the teams in agreed timelines.
2. Liaise with teams as appropriate to co-ordinate instructions.
3. Matter Billing arrangement code review and updates.
4. Team WIP review meetings.
5. Write off irrecoverable WIP and Disbursements.
6. Develop a strong culture of financial awareness, commerciality and accountability across our fee earner community.
7. Prepare and distribute pre-bills, prepare final bills and dispatch.
8. Execute complex bills in a timely manner.
9. Ensure completion of high volume of bills per month.
10. Produce credit notes.
11. Respond to Billing queries.
12. Ensure compliance of all regulatory requirements during the Billing process, including VAT and the Solicitor’s Accounts Rules.
13. Maintain a high-quality of service.
14. Assist with any existing and future e-billing.
15. Coordinate, monitor and process retainer funds, approved markdowns, write-offs and necessary account adjustments.
16. Coordinate ad hoc projects at the request of clients, partners, and firm management.
17. Prepare various reports and analyses, as requested.
18. Assist partners and staff with time and billing.
19. Assist partners and staff in understanding billing processes, policies and procedures.
20. Assist with special projects and analysis as directed.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

This role is right for you if:

1. A minimum of 2 years of experience in a Billing capacity within the legal industry.
2. Used Elite 3E (desirable).
3. Good Excel knowledge.
4. The ability to work in a fast-paced environment.
5. Volume processing experience.
6. Excellent customer service acumen.
7. The ability to work independently and part of a team.
8. The ability to show strong attention to detail.
9. Excellent organisational skills.
10. High levels of proficiency with technology including Microsoft Office Suite applications.
11. The ability to evaluate problems and formulate successful solutions.

What we can offer you:

A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.

Listen to what a few members of our team have to say about what life here at Clarke Willmott is really like, to see if it’s the right fit for you.

Apply

If you would like to apply for this vacancy, please send us your CV and covering letter.

(you can email your application to us at )

As a firm we are committed to protecting the privacy and security of your personal information. Our recruitment privacy notice details how information is collected, processed and how long it is retained for.

Talk to our recruitment team

Carly McGill
Recruitment Advisor
0345 209 1086

Nathan Tanner
Recruitment Advisor
0345 209 1348