Legal Administrative Coordinator

Simply Jobsworth; Marlborough; On-site; GBP 25,000 - 32,000; Full time

Job summary

Simply Jobsworth's Marlborough-based law firm is seeking an Administrator / Legal Secretary to deliver efficient office administration and trusted legal secretarial support to a busy team. The role requires meticulous organisation, proactive problem-solving, and a professional client-facing approach.

You will handle calls, manage calendars, prepare and file documents, support with billing and time recording, and maintain GDPR-compliant records in a collaborative environment.

Qualifications

• Proven administrative experience, preferably in a professional services environment.
• Ability to manage multiple tasks with accuracy and discretion.
• Excellent written and verbal communication; client-facing professionalism.

Responsibilities

• General Office Administration: answer calls, manage shared inboxes, schedule meetings and calendars, file and copy documents, order supplies.
• Legal Secretarial Support: diary management, format and proofread documents, prepare bundles, arrange signings, liaise with clients and third parties, assist with billing and time recording.
• File & Data Management: open/close client files, update practice management system, perform ID and conflict checks, maintain GDPR-compliant records.
• Team & Client Support: provide proactive support to fee earners and clients in a collaborative environment.

Skills

Organisational skills

Proactive attitude

Strong communication

Tools

Practice Management System

Job description

Simply Jobsworth's Marlborough-based law firm is seeking an Administrator / Legal Secretary to deliver efficient office administration and trusted legal secretarial support to a busy team. The role requires meticulous organisation, proactive problem-solving, and a professional client-facing approach.

You will handle calls, manage calendars, prepare and file documents, support with billing and time recording, and maintain GDPR-compliant records in a collaborative environment.