Legal Assistant

Walsh Employment; Marlborough; On-site; GBP 22,000 - 30,000; Full time

Job summary

Walsh Employment represents a prestigious specialist law firm in Marlborough seeking an Administrator to support day‑to‑day office operations and provide legal secretarial support to the legal team.

You will handle diary management, document production, client liaison and ensure confidential handling of information; work within a collaborative team in a professional services environment.

Qualifications

• GCSE English and Mathematics (or equivalent)
• Experience in office administration or legal secretarial support, ideally in a law firm or professional services environment

Responsibilities

• Answer calls, manage shared inboxes, schedule meetings and maintain calendars
• Prepare routine documents, letters and correspondence; file, scan and copy
• Open, maintain and close client files; keep Practice Management System up to date
• Provide diary management and support to fee earners; meet deadlines
• Handle confidentiality and maintain professional standards in all tasks

Skills

Organisational skills

Proofreading

Document production

Communication skills

Team player

Working under pressure

Education

GCSE English and Mathematics

Tools

Microsoft Office

Case/Practice management software

Digital dictation

Job description

Our client is a prestigious specialist law firm based in Marlborough, known for its high standards, client-focused service and collaborative working environment. They are now seeking a capable and organised Administrator to support the smooth day-to-day running of the office and provide both administrative and legal secretarial support to the legal team.

Key Requirements

Education & Experience

• Minimum GCSE English and Mathematics (or equivalent)
• Previous experience in office administration or legal secretarial support, ideally within a law firm or professional services environment

Skills & Attributes

• Strong organisational skills with the ability to multi-task and manage time effectively
• High attention to detail, strong proofreading skills and accurate document production
• Confident using Microsoft Office, digital dictation and able to learn new systems quickly, including case or practice management software
• Professional, discreet, and approachable with strong communication skills
• Works well under pressure and adapts to changing priorities
• Positive, proactive, and a team player

Role & Responsibilities

General Office Support

• Answer calls, manage shared inboxes, schedule meetings and maintain office calendars
• File, scan, copy and prepare routine documents, letters and correspondence
• Monitor supplies and liaise with service providers

Legal Secretarial Support

• Provide day-to-day secretarial support to fee earners, including diary management, appointments, meetings and key deadlines
• Prepare, format, proofread and amend correspondence, forms and legal documents, including work from templates or digital dictation
• Produce document bundles and client packs, arrange signatures and ensure papers are filed and circulated correctly
• Liaise professionally with clients, counsel, courts and other third parties, taking accurate messages and progressing routine queries
• Assist with time recording, billing, expenses and other matter-related administration

File & Data Management

• Open, maintain and close client files and keep the Practice Management System up to date
• Maintain accurate, GDPR-compliant records and complete conflict, identification and file-opening checks as required

Team & Client Support

• Provide flexible administrative cover across the team during busy periods and colleague absence
• Greet clients, prepare meeting rooms and assist with office hospitality

Conduct & Compliance

• Handle all client information and documentation with strict confidentiality
• Uphold the firm’s professional standards and follow internal procedures