Legal Admin Assistant

Office Angels; City Of London; Presencial; GBP 35.000 - 40.000; Tempo integral

Resumo da vaga

Office Angels Limited is recruiting a Legal Admin Assistant for our client, a dynamic law firm based in Kensington. You will provide comprehensive administrative and legal support to fee earners across departments, ensuring efficient handling of client matters and documents.

Working hours are 9am–5pm, Monday to Friday, with a salary in the 35,000–40,000 GBP range. The role emphasizes strong organisation, discretion, and proficiency with MS Office and legal portals.

Qualificações

• Previous experience in an administrative or office support role preferred.
• Excellent oral and written communication skills.
• Strong organisational and administrative skills with the ability to prioritise workloads effectively.
• High attention to detail and the ability to see matters through.
• A friendly, personable approach with colleagues and clients.
• Proactive and able to work autonomously.
• Strong IT skills, including proficiency in Microsoft Outlook, Word, and Excel, with a quick aptitude for new systems.
• Discretion and the ability to handle confidential information sensitively.

Responsabilidades

• Provide general administrative support to fee earners across all departments.
• Act as the first point of contact for administrative queries from lawyers and support staff.
• Assist with the preparation, organisation, and management of legal documents and client files.
• Scan, upload, and accurately file incoming post, correspondence, and legal documents onto the firm's case management system.
• Process incoming and outgoing post, DX deliveries, and courier packages.
• Prepare, print, copy, bind, and assemble legal documents and court bundles as required.
• Manage document scanning, indexing, and electronic filing to ensure compliant record keeping.
• Support diary management, meeting arrangements, and room bookings as needed.
• Maintain office supplies and document stock levels.
• Assist with archiving and retrieval of closed files in line with firm procedures.
• Contribute to the smooth day-to-day running of the office and undertake general administrative duties.

Conhecimentos

Communication skills

Organisational skills

Microsoft Office

Attention to detail

Diary management

Ferramentas

Microsoft Outlook

Word

Excel

Descrição da vaga

Job Title: Legal Admin Assistant
Location: Kensington
Job Type: Full Time
Hours: 9am - 5pm, Monday to Friday
Salary: 35,000 - 40,000

About Our Client:
An innovative law firm, our client is dedicated to providing dynamic and high-quality legal advice. With a reputation for excellence and a highly personalised service, this organisation covers various sectors including Commercial and Residential Property, Family Law, Employment, and more. The firm prides itself on developing strong client relationships, rewarded by the performance of its elite team of motivated lawyers.

Position Overview:
Our client is seeking a Legal Admin Assistant to provide comprehensive administrative and legal support to fee earners across the firm. This role is pivotal in ensuring the smooth operation of daily activities and the efficient management of client matters. The successful candidate will serve as a key point of contact for administrative queries, maintain accurate records, and support legal professionals with document management and legal systems.

Key Responsibilities:

• Provide general administrative support to fee earners across all departments.
• Act as the first point of contact for administrative queries from lawyers and support staff.
• Assist with the preparation, organisation, and management of legal documents and client files.
• Scan, upload, and accurately file incoming post, correspondence, and legal documents onto the firm's case management system.
• Process incoming and outgoing post, DX deliveries, and courier packages.
• Prepare, print, copy, bind, and assemble legal documents and court bundles as required.
• Manage document scanning, indexing, and electronic filing to ensure compliant record keeping.
• Support diary management, meeting arrangements, and room bookings as needed.
• Maintain office supplies and document stock levels.
• Assist with archiving and retrieval of closed files in line with firm procedures.
• Contribute to the smooth day-to-day running of the office and undertake general administrative duties.

Legal Systems & Digital Platforms:
The successful candidate will support fee earners with various legal technology and online portals, including:

• HM Land Registry Portal
• Lender Exchange and other lender panel management systems
• HMRC Stamp Duty Land Tax (SDLT) portal
• Companies House
• DocuSign and electronic signature platforms
• Microsoft Office 365, including Outlook, Word, Excel, and Teams

Experience & Qualifications:

• Previous experience in an administrative or office support role preferred.
• Excellent oral and written communication skills.
• Strong organisational and administrative skills with the ability to prioritise workloads effectively.
• High attention to detail and the ability to see matters through.
• A friendly, personable approach with colleagues and clients.
• Proactive and able to work autonomously.
• Strong IT skills, including proficiency in Microsoft Outlook, Word, and Excel, with a quick aptitude for new systems.
• Discretion and the ability to handle confidential information sensitively.