Legal Administrative Assistant/Court Scheduling Clerk (German Speaking)

Oracle Solicitors; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Oracle Solicitors is seeking a German speaking Legal Administrative Assistant/Court Scheduling Clerk to support their growing London office. The role involves managing documents, data entry, and facilitating communication between the London and Frankfurt offices. Ideal candidates will possess strong organisational skills, attention to detail, and fluency in both German and English, contributing to a collaborative and dynamic international team environment.

Benefits

Modern workplace in central London

Varied and responsible role

Great working atmosphere

Qualifications

• Previous administration and data entry experience required.
• Fluency in both English and German is essential.
• Experience in law firms is an advantage.

Responsibilities

• Administer document-management software and e-filing platforms.
• Manage court correspondence and data entry tasks.
• Work closely with the Frankfurt office across multiple time zones.

Skills

Organisational skills

Attention to detail

Communication

Multi-tasking

Proficiency in German

Data entry

Tools

MS Office

Document-management software

Job description

Oracle Solicitors and Consultants Ltd is an international law firm. Our expertise covers all major areas of law, with a strong focus on international legal matters. Supporting a growing legal practice means striving for excellence at all levels. Become part of our team and our success!

Location: London Office

About the role:

As our business is growing and we are expanding and require a German speaking Legal Administrative Assistant/Court Scheduling Clerk to help support and enable that growth. The Office Administrator will be based in our London office and work closely with our Frankfurt office.

The Legal Administrative Assistant/Court Scheduling Clerk will ensure smooth, compliant, and cost-effective operations across multiple time zones. They will blend sharp organisational skills with a solid grasp of legal office protocols to keep Lawyers, clients and support teams seamlessly connected.

Job Overview: The Legal Administrative Assistant / Court Scheduling Clerk will be working closely with our Frankfurt office, so will need to be fluent in the German language.

What to expect:
You will take on a variety of exciting tasks as part of an international team, including:
• Administer document-management software, e-filing platforms, and MS 365/Teams.
• File and document management in both electronic and paper formats
• Opening, sorting, scanning, and archiving incoming court correspondence
• Data entry proficient
• Prepare summaries and lists

What we are looking for:
• Previous administration and data entry experience
• Solid MS Office skills
• Proven ability to multi-task and work well under pressure
• Methodical in your working style and have excellent attention to detail skills
• Excellent oral and written communication both English and German are essential
• A structured and independent working style with the ability to prioritise tasks
• Self-starter and the ability to work autonomously; proactive and eager to learn
• Team spirit, initiative, and flexibility
• Native-level German language skills
• Experience in law firms is an advantage

What we offer:
• A modern and secure workplace in the heart of London with excellent transport connections
• A varied and responsible role
• A great working atmosphere with fantastic colleagues from diverse backgrounds
• A team culture built on respect and collaboration