Woolwich Crown Court - Admin Officer

TN United Kingdom; London; On-site; Full time

Job summary

A temporary Admin Officer role at Woolwich Crown Court in London, requiring administrative skills and experience. The position involves managing court documentation, assisting court users, and providing excellent customer service. Ideal for candidates with relevant qualifications and a commitment to public service.

Qualifications

• 5 GCSE passes or NVQ Business Administration level II required.
• Relevant computer skills to undertake the level of work required.

Responsibilities

• Preparing papers and files for court and tribunals.
• Handling counter, written, and telephone enquiries.
• Communicating with judiciary and court users.

Skills

Administrative experience

Computer skills

Education

5 GCSE passes (or equivalent) grades A*-C

NVQ Business Administration level II

Job description

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Woolwich Crown Court - Admin Officer, London

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Client:

Brook Street NMR

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

dc71b9ed9fa5

Job Views:

2

Posted:

15.05.2025

Expiry Date:

29.06.2025

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Job Description:

Contract: November 2025

Salary: £14.75 per hour
Location: Woolwich, London
5 day's work setting

This is a temporary contract role until November 2025 for Admin officer's role with an immediate start date (Compliance dependant) for a six-month duration with a possible extension offering 5 days in office work setting and a London location. (Woolwich) Admin role - counter enquiries, telephone queries, data inputting dealing with post and correspondence, dealing with Judiciary enquiries - speaking to members of the public.

The key purpose of the role

Administrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS which help us review and improve the processes we have in place and ultimately develop a more customer focused culture and service. Problem solving techniques are used to improve our customer experience and resolve complex or difficult issues. A high proportion of positions will involve role holders having regular contact with court / tribunal users (members of the public), members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.

Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work at other local HMCTS offices.

Working as part of a flexible team, the post holder will be expected to undertake a range of the functions and responsibilities specified. It is not intended that each post will be responsible for the full range of duties.

Key responsibilities

Administration

• Preparing papers and files for court, tribunals, hearings and meetings.
• General photocopying and filing.
• Creating and updating records on in-house computer system and data input.
• Post opening and dispatch.
• Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
• Navigate a range of computer systems to action tasks, change of circumstances and telephony queries on customer calls.
• Preparing meeting agenda, joining instructions, handouts etc.

Drafting

• Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.

Operations

• Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
• Assisting court users, supporting listing and rota management, checking files
• Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
• Handling counter (face to face), written and telephone enquiries.
• To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
• To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
• To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S roles

Processing casework

• Including standard documentation and information, court orders, claims, fines and fees, legal aid
• Resulting courts accurately, interpreting accurately the information required on a court file
• To work to workload targets in terms of throughput and accuracy

Checking and verifying

• Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
• Ensuring compliance and administration documentation meet quality standards.
• Role holders may be required to cross check and validate work completed by colleagues.

Collecting and assembling information

• For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
• Work may require interpretation of source materials, preparation of bundles, chasing.
• Role holders will need to modify and adjust information and make decisions to allow work to be completed.
• Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

Undertaking calculations

• Produce basic statistical analysis reports and where required, process financial information.
• Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
• Spending limited sums of money on behalf of an office or unit.
• Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible

Communicating with the public, the judiciary, other court and tribunal users and representatives of other agencies and Organisations

• Communicate and work with the Judiciary, Magistracy, the Cluster Managers, Court staff, and other internal and external stakeholders, suppliers and customers to collect information, check facts, communicate or enforce judicial decisions, give advice on the completion of forms or court procedures etc and provide excellent customer service.
• To deliver a helpful, prompt, polite and "right first time" service to our internal and external customers.
• Communicate well with a wide range of diverse people/customers and deliver an excellent customer service.
• Handle challenging difficult situations, including potential emotional situations, with people/customers, by phone or other methods.
• Understand and interpret complex information and provide timely explanations.

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Skills & Qualifications

5 GCSE passes (or equivalent) grades A*-C, or NVQ Business Administration level II or Administrative experience. Relevant computer skills to undertake the level of work required.

Working Pattern

Full time

This is for a position in our busy admin office. 5 days a week 9am - 5pm.

Based at Woolwich Crown Court.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interestand state the role that you are interested in.We arecommitted to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.