Legal, Administrative Assistant, Birmingham Birmingham · United Kingdom ·

Goldman Sachs Bank AG; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global investment banking firm is seeking a highly motivated Administrative Assistant with over 3 years of experience. The role involves supporting managing directors and their legal teams, requiring exceptional multitasking and communication skills. The ideal candidate will thrive in a fast-paced environment, managing complex schedules and travel arrangements while maintaining confidentiality and professionalism.

Benefits

Diversity and Inclusion Programs

Training and Development Opportunities

Wellness Programs

Mindfulness Programs

Qualifications

• 3+ years of Admin Assistant experience required.
• Ability to manage complex diaries and support executives.

Responsibilities

• Support managing directors and legal teams across locations.
• Maintain detailed calendars and prioritize meetings.
• Book travel arrangements and manage expenses.

Skills

Communication

Organizational Skills

Problem Solving

Attention to Detail

Interpersonal Skills

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

OUR IMPACT

We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators. Whether you’re an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you.

YOUR IMPACT

We are searching for a highly motivated Administrative Assistant with 3+ years Admin experience to support multiple managing directors and their respective legal teams across various office locations/time zones. Previous experience in supporting executives or lawyers and managing complex diaries is essential. The role requires exceptional multitasking abilities, strong communication skills and a keen attention to detail.

RESPONSIBILITIES

• Supporting MDs and their teams
• Maintaining detailed calendars and prioritising meeting requests
• Providing legal spend management support and proactively managing legal billing for the teams
• Book travel arrangements (cars, international flights, accommodation and visas)
• Expense management, ensuring expenses are processed in a timely fashion
• Coordinating internal meetings with senior leaders and high-level stakeholders at the firm and forming good relationships with Executive Admins throughout the firm
• Implementing divisional policies and providing guidance to their teams
• Maintaining a strong understanding of firm policies to allow handling of certain issues independently
• Responsible for participating in general administrative duties and taking on ad-hoc requests as required

SKILLS

• 3+ years of Admin Assistant experience
• Requires excellent interpersonal and communication skills
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Strong organisational skills, coupled with great attention to detail
• Ability to solve problems quickly and efficiently
• Self-starter with excellent anticipation skills; problem solving; follow up and judgment
• Comfortable working with people at all organizational levels
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must be able to prioritize a variety of time-sensitive tasks
• Team player with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required with the ability to handle highly sensitive, confidential information with a high degree of integrity and confidentiality
  

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.