Office Management Assistant

AVL in the United Kingdom; Coventry; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading company is seeking an Office Management Assistant to provide essential administrative support at their Tech Centre in Coventry. The ideal candidate will be proactive, organised, and possess excellent communication skills. This role involves managing complex schedules, coordinating travel, and ensuring smooth office operations. The company offers a competitive salary and various benefits, including private medical insurance and a pension scheme.

Benefits

EV Lease Scheme

Flexi-time

Private Medical Insurance

Cycle to Work Scheme

25 days holiday per year

Pension scheme

Life Assurance

One paid professional membership annually

Qualifications

• Administration experience required.
• Ability to manage complex calendars and travel arrangements.
• Experience in a multi-cultural environment preferred.

Responsibilities

• Provide comprehensive administrative support to the Tech Centre.
• Greet visitors and manage office logistics.
• Support HR team with training logistics.

Skills

Proactive

Organised

Excellent communicator

Education

Higher Education

Tools

MS Office

Job description

Join to apply for the Office Management Assistant role at AVL in the United Kingdom

Join to apply for the Office Management Assistant role at AVL in the United Kingdom

Job Description

AVL Powertrain UK Ltd is seeking an

Job Description

AVL Powertrain UK Ltd is seeking an Office Management Assistant to provide comprehensive administrative support and ensure the smooth running of our Tech Centre. Supporting the Tech Centre Manager, the management team as well as our visitors (internal and external). This role is based on site at our Tech Centre in Coventry.

The role will contribute to the smooth running of the Tech Centre. Our ideal candidate will be a motivated self-starter, with a helpful, collaborative and can-do attitude who will maintain high standards of professionalism, efficiency, good communication, discretion, and sound judgment at all times. They must be willing to carry out tasks as needed, regardless of whether their job description depicts this.

• Greet visitors and ensure that company protocols are followed.
• Responsible for scheduling and managing complex calendars including prioritising and resolving related conflicts and competing scheduling demands from both internal and external stakeholders.
• Organise and coordinate complex international/domestic travel within company guidelines and using established systems/processes.
• Provide support for meetings, handling logistics, such as conference registrations, room reservations (internal and external), catering and local travel.
• Ensure that day-to-day operations and logistics for the Tech Centre office run smoothly.
• Work with colleagues from other AVL Powertrain UK locations to provide remote support to offices during times of absence or high demand.
• Support the HR team as needed with training logistics (meeting room, catering and greeting the trainer and be a practical, local point of contact for the trainer and delegates).
• Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks within areas of capability.
• Able to prioritise and work with a variety of stakeholders at all levels.
• Manage expectations whilst maintaining communication.
• Co-ordinate with colleagues in other locations to ensure that adequate cover remains in place during periods of holiday/absence.
• Proactively offer help during quieter times
  
  

Essential

Profile description:

• Proactive, self-motivated and conscientious
• Organised
• Proficient with MS Office (Word, Excel, PowerPoint)
• Respectful
• Highly confidential
• Collaborative and helpful
• Excellent communicator with the ability to perform in a professional manner
• Administration experience
  
  

Preferable

• Higher Education
• Experience of a multi-cultural environment
  
  

We Offer

• EV Lease Scheme (Salary Sacrifice)
• Flexi-time (applies to most roles)
• Private Medical Insurance and Health Cash Plan
• Cycle to Work Scheme
• 25 days holiday per year (increases by 1 day annually up to the max. of 28 days)
• Special occasion leave (eligibility after probation, subject to conditions)
• Pension scheme
• Life Assurance and Income Protection Insurance
• One paid professional membership annually
  
  

If an offer of employment is made, applicants are required to undergo a DBS check. Offers of employment are subject to a satisfactory DBS check and the company reserves the right to withdraw its offer in the event that the applicant has unspent criminal convictions.

Annual Remuneration: Due to UKVI compliance requirements, we are obligated to state the annual gross salary (full-time) for this position. The salary range is between £28,000 - £30,000 and we will offer market-conforming remuneration taking qualifications and professional experience into account.

Job posted on: 14/05/2025

Closing date: 23/05/2025

We look forward to receiving your details for the unique opportunity to join our growing, high-tech, international team.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Motor Vehicle Manufacturing

Referrals increase your chances of interviewing at AVL in the United Kingdom by 2x

Sign in to set job alerts for “Managerial Assistant” roles.

Coventry, England, United Kingdom 2 weeks ago

Coventry, England, United Kingdom 1 month ago

Coventry, England, United Kingdom 1 month ago

Coventry, England, United Kingdom 22 hours ago

Coventry, England, United Kingdom 1 week ago

Coventry, England, United Kingdom 4 days ago

Coventry, England, United Kingdom 3 days ago

Stratford-Upon-Avon, England, United Kingdom 22 hours ago

Leicester, England, United Kingdom 17 hours ago

Birmingham, England, United Kingdom 2 days ago

Fillongley, England, United Kingdom 1 month ago

Coventry, England, United Kingdom 1 day ago

Rugby, England, United Kingdom 2 weeks ago

Administrator / Administration Officer / Executive Assistant

Coventry, England, United Kingdom 4 days ago

Kenilworth, England, United Kingdom 2 weeks ago

Birmingham, England, United Kingdom £18.00-£18.00 19 hours ago

Solihull, England, United Kingdom 21 hours ago

West Midlands, England, United Kingdom 3 weeks ago

Coventry, England, United Kingdom 1 week ago

Band 3 Outpatient Administrator - Barberry Centre

Birmingham, England, United Kingdom 1 week ago

Rugby, England, United Kingdom 22 hours ago

Nuneaton, England, United Kingdom 1 week ago

Coventry, England, United Kingdom 2 days ago

Coventry, England, United Kingdom 3 days ago

Coventry, England, United Kingdom 4 days ago

Coleshill, England, United Kingdom 1 month ago

Leicester Forest East, England, United Kingdom 3 days ago

Birmingham, England, United Kingdom 2 days ago

Secretary – Commercial Property – Birmingham

Birmingham, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.