Leeds Office Operations & Admin Specialist

Capsticks Solicitors LLP; Leeds; On-site; GBP 19,000 - 23,000; Full time

Job summary

Capsticks Solicitors LLP is recruiting for an Administration Assistant based in Leeds. This full-time, office-based role involves handling mail, scanning, printing, post processing, and day-to-day office management within a busy Central Services team.

You will interact with fee earners, PAs and visitors, delivering accurate document handling and a high-quality service while maintaining stock, coordinating meetings, and supporting site health and safety activities.

Qualifications

• Experience working on Microsoft Office programmes.
• Comfortable working extensively with physical paperwork.
• Excellent customer service and strong communication skills.
• Detail oriented with a right-first-time attitude.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Sort, scan, rename and distribute incoming mail.
• Provide scanning and printing as per instructions.
• Process outgoing post including printing and franking.
• Greet visitors and deliver an exceptional file management service.
• Maintain stock and ensure facilities/equipment are used properly.
• Coordinate work processes across responsibilities assigned.

Skills

Microsoft Office

Paperwork handling

Customer service

Attention to detail

Communication skills

Deadline driven

Stakeholder relationships

Job description

Capsticks Solicitors LLP is recruiting for an Administration Assistant based in Leeds. This full-time, office-based role involves handling mail, scanning, printing, post processing, and day-to-day office management within a busy Central Services team.

You will interact with fee earners, PAs and visitors, delivering accurate document handling and a high-quality service while maintaining stock, coordinating meetings, and supporting site health and safety activities.