Legal Administrator - Real Estate

Capsticks Solicitors LLP; Leeds; Hybrid; GBP 18,000 - 27,000; Full time

Job summary

Capsticks Solicitors LLP in Leeds is seeking a Legal Administrator to support fee-earners and the day‑to‑day management of legal workloads. The role focuses on arranging meetings, handling documents, and maintaining client and internal records.

You will be highly organized, proactive and able to work to tight deadlines, contributing to a busy Real Estate Division with a focus on efficiency and accuracy.

Qualifications

• Experience assisting fee-earners in a busy legal environment.
• Excellent organisational and time-management skills.
• Strong communication and client-facing abilities.

Responsibilities

• Arrange conference calls, meetings, travel and rooms.
• Coordinate photocopying, printing, scanning, couriers and filing.
• Prepare bundles/e-bundles, ET3 forms and client documents.
• Open/close files, perform conflict checks and archiving.
• Serve as a point of contact for clients and internal teams.
• Manage data entry and spreadsheets, and draft general correspondence.
• Support seminar/event organisation and team scheduling.
• Maintain archive files and update databases.

Skills

Inter-personal skills

Strong phone manner

Highly organised

Ability to meet deadlines

Conscientious

Approachable

Knowledge of Capsticks procedures

Tools

Microsoft Word

Excel

PDF software

Job description

Location: Leeds

Hybrid Working

The Division

Our Real Estate Division acts for NHS organisations, local government, independent health and social care providers, emergency services providers and primary healthcare providers (GPs, dentists and pharmacists). We areconsistentlyranked in the top tierin the Legal 500 andChambersUK directoriesforHealthcare. ourexpertise sets us apartfromthe competition.Ourpurpose is to deliver results thatmatter.Weare proud to be the firmof choice for organisations who worktomake a difference.Wearecommitted to putting people first,doing the right thing and forward thinking.

The quality and breadth of work that we carry out is extremely wide.Whilst we work in specialist sectors, the fundamentals of property law still of course apply.This means we deal with significant volumes of development work (for example in relation to new hospital and health centre developments as well as major Local Government regeneration schemes), landlord and tenant, asset management and major land sales.We also have a dedicated, specialist property litigation and primary care teams.

The Role and Responsibilites

The Legal Administrator’s principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.

The main duties of a Legal Administrator will include:

• Arranging conference calls, meetings, travel and booking conference rooms;
• Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
• Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients
• Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
• Acting as a point of contact for internal and external clients;
• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
• Data entry and managing spreadsheets;
• Drafting general and basic correspondence as required.
• Managing archive files in/out
• Uploading docs to VF
• Courier booking
• Processing outgoing post and managing special deliveries
• E-filing
• Fee earner travel and restaurant booking
• Searching for docs on Mimecast
• Support seminar/event organisation
• Preparing team sheets
• Updating Interaction/other databases
• Fee-earner diary management
• Delegating to appropriate resources within the firm

Skills and Experience

• Knowledge of Microsoft Word, Excel and PDF software
• Strong inter-personal skills
• Good phone manner
• Highly organised and proactive
• The ability to work to tight deadlines on a daily basis
• Conscientious, approachable and enthusiastic
• An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements.