Leadership Team Assistant

Tesco PLC; Digswell; On-site; GBP 35,000 - 50,000; Full time

Benefits offered by this job

Annual bonus up to 10%

25 days holiday + personal day + bankH

Free 24/7 virtual GP, EAP

Job summary

Tesco PLC is seeking an experienced Leadership Team Assistant to provide proactive support to Business Leaders and Directors, enabling them to focus on strategic priorities. You will manage diaries, coordinate meetings, travel arrangements and deliver high-quality administrative support across the leadership team.

In this role you will collaborate across the Leadership Team Assistant community, adapt to changing priorities, and contribute to a customer-focused, efficient operation.

Qualifications

• Experience supporting multiple senior Leaders or Directors.

Responsibilities

• Efficiently managing the diaries of multiple Business Leaders and Directors, prioritising time to maximise effectiveness.
• Coordinating meetings from 1:1s to multi-stakeholder sessions with accurate logistics and information.
• Monitoring communications and escalating critical emails or actions when delays pose risks.
• Encouraging self-service by sharing tools and processes, enabling focus on leadership duties.
• Arranging national and international travel with approved providers for cost efficiency.
• Partnering with Events to plan leadership meetings, off-sites and large events.
• Providing admin support including purchase orders, expenses, visa support, and other duties.
• Building relationships with external suppliers to ensure value for money.

Skills

Diary management

Planning & coordination

Organisational skills

Stakeholder management

MS Office suite

Communication skills

Travel arrangements

Event support

Tools

Microsoft Office (Outlook, Word, PowerPoint, Excel)

Job description

As a Leadership Team Assistant, you will provide proactive, professional support to multiple Tesco Business Leaders and Directors, enabling them to focus on delivering their strategic and operational priorities. Through effective diary management, planning and coordination, you will help maximise leadership effectiveness and ensure the smooth running of day-to-day activities. You will work collaboratively across the wider Leadership Team Assistant community, providing flexible cross-functional support to colleagues as required. By building strong relationships and maintaining a customer-focused approach, you will help ensure a consistent, high-quality service is delivered to all Business Leaders and Directors. This role requires excellent organisational skills, adaptability, and the ability to manage multiple priorities in a fast-paced and dynamic environment. You will be responsible for Functional Support

• Efficiently managing the diaries of multiple Business Leaders and Directors, proactively organising and prioritising their time to maximise effectiveness and support delivery of key business priorities.
• Prioritising and completing tasks in a fast-paced, ever-changing environment, ensuring a responsive, accurate and high-quality service is consistently delivered.
• Coordinating a range of meetings, from regular 1:1s through to complex multi-stakeholder sessions, ensuring all logistics, locations and relevant information are accurately managed and communicated.
• Monitoring communications and escalating critical emails or actions where delays could present a business risk.
• Encouraging and supporting a culture of self-service, helping Business Leaders and Directors build confidence with relevant tools and processes while allowing focus on core Leadership Team Assistant responsibilities.
• Arranging national and international travel through approved providers, always seeking the most cost-effective, practical and efficient solutions.
• Partnering with the Events team to support the planning and delivery of leadership meetings, off-sites and larger business events.
• Providing a range of administrative support, including raising purchase orders, processing expenses, supporting visa applications and completing other business administration activities.
• Building effective relationships with external suppliers and agencies, ensuring services deliver excellent value for money and meet business requirements.

Flexible, Cross-Functional Support

• Providing flexible support across Business Leaders and Directors within all Office functions, including covering for colleagues during periods of absence or increased demand.
• Working within a dynamic operating model that enables support to be redeployed across different business areas as priorities change, ensuring resources are utilised effectively and aligned to evolving business needs.
• Experience building and maintaining strong working relationships with senior stakeholders, colleagues and external partners.
• Proven experience managing multiple Directors' diaries, with the ability to proactively organise, prioritise and coordinate complex schedules.
• Excellent organisational skills, with strong forward planning capabilities and exceptional attention to detail.
• The ability to prioritise and deliver multiple tasks in a fast-paced, ever-changing environment while maintaining a high level of accuracy.
• Strong written and verbal communication skills, with the confidence to engage effectively with stakeholders at all levels.
• Experience providing high-quality administrative support, including meeting coordination, travel arrangements, expense management and general business administration.
• Strong proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint and Excel.
• The ability to work independently, use sound judgement and adapt quickly to changing business priorities.
• Annual bonus scheme of up to 10% of base salary.
• Holiday starting at 25 days plus a personal day (plus Bank holidays).
• 26 weeks maternity and adoption leave (12 months service required at the qualifying date) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave.
• Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing.