Leadership Team Assistant

Tesco UK; Digswell; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Flexible working

Disability confident employer

Job summary

Tesco Stores Limited is seeking a Leadership Team Assistant to provide proactive, professional support to Tesco Business Leaders and Directors, enabling them to focus on strategic priorities. You will manage diaries, plan meetings, coordinate logistics and travel, and support day-to-day activities to maximise leadership effectiveness.

You will work across the Leadership Team Assistant community, build strong relationships with senior stakeholders, and help deliver a high-quality service.

Qualifications

• Proven experience managing multiple Directors' diaries.
• Ability to coordinate complex schedules across senior stakeholders.
• Excellent organisational skills with attention to detail.
• Strong written and verbal communication with stakeholders.
• Experience arranging travel and general admin tasks.

Responsibilities

• Efficiently managing the diaries of multiple Business Leaders and Directors.
• Coordinating meetings and logistics to ensure smooth delivery.
• Booking and arranging travel and coordinating associated expenses.
• Raising purchase orders, processing expenses and visa support.
• Building relationships with external suppliers and agencies.

Skills

Diary management

Stakeholder engagement

Travel coordination

Microsoft Office

Tools

Microsoft Outlook

MS Word

PowerPoint

Excel

Job description

As a Leadership Team Assistant, you will provide proactive, professional support to multiple Tesco Business Leaders and Directors, enabling them to focus on delivering their strategic and operational priorities. Through effective diary management, planning and coordination, you will help maximise leadership effectiveness and ensure the smooth running of day-to-day activities.

You will work collaboratively across the wider Leadership Team Assistant community, providing flexible cross-functional support to colleagues as required. By building strong relationships and maintaining a customer-focused approach, you will help ensure a consistent, high-quality service is delivered to all Business Leaders and Directors. This role requires excellent organisational skills, adaptability, and the ability to manage multiple priorities in a fast-paced and dynamic environment.

Functional Support

• Efficiently managing the diaries of multiple Business Leaders and Directors, proactively organising and prioritising their time to maximise effectiveness and support delivery of key business priorities.
• Prioritising and completing tasks in a fast-paced, ever-changing environment, ensuring a responsive, accurate and high-quality service is consistently delivered.
• Coordinating a range of meetings, from regular 1:1s through to complex multi-stakeholder sessions, ensuring all logistics, locations and relevant information are accurately managed and communicated.
• Monitoring communications and escalating critical emails or actions where delays could present a business risk.
• Encouraging and supporting a culture of self-service, helping Business Leaders and Directors build confidence with relevant tools and processes while allowing focus on core Leadership Team Assistant responsibilities.
• Arranging national and international travel through approved providers, always seeking the most cost-effective, practical and efficient solutions.
• Partnering with the Events team to support the planning and delivery of leadership meetings, off-sites and larger business events.
• Providing a range of administrative support, including raising purchase orders, processing expenses, supporting visa applications and completing other business administration activities.
• Building effective relationships with external suppliers and agencies, ensuring services deliver excellent value for money and meet business requirements.

Flexible, Cross-Functional Support

• Providing flexible support across Business Leaders and Directors within all Office functions, including covering for colleagues during periods of absence or increased demand.
• Working within a dynamic operating model that enables support to be redeployed across different business areas as priorities change, ensuring resources are utilised effectively and aligned to evolving business needs.

• Experience building and maintaining strong working relationships with senior stakeholders, colleagues and external partners.
• Proven experience managing multiple Directors' diaries, with the ability to proactively organise, prioritise and coordinate complex schedules.
• Excellent organisational skills, with strong forward planning capabilities and exceptional attention to detail.
• The ability to prioritise and deliver multiple tasks in a fast-paced, ever-changing environment while maintaining a high level of accuracy.
• Strong written and verbal communication skills, with the confidence to engage effectively with stakeholders at all levels.
• Experience providing high-quality administrative support, including meeting coordination, travel arrangements, expense management and general business administration.
• Strong proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint and Excel.
• The ability to work independently, use sound judgement and adapt quickly to changing business priorities.

You might know us as a supermarket, technology company or even for our award-winning mobile network. Truth is, we’re all of those things, and much more. Our colleagues work with one goal in mind, helping to make every day a little better for our customers, colleagues and communities all over the world. No two customers are the same, neither are our colleagues.

At Tesco, we champion a balance that lets you thrive both in and out of work. Spend 60% of your week collaborating with colleagues at our office locations or local sites and the rest remotely. Whether you're just kicking off your career, juggling passions, or navigating big life events, we're here to support you. We always welcome a conversation about flexible working, so talk to us throughout your application about how we can support.

We're proud to be an accredited Disability Confident Leader, where everyone’s welcome. That’s why we commit to providing a fully inclusive and accessible recruitment process. If you need support with your application, click here for more information.

When you join us in this role, you'll be employed by Tesco Stores Limited, the Tesco legal entity responsible for your employment.