Lead Event Project Manager – Immersive Experiences

Xquisite Productions; Guildford; On-site; GBP 38,000 - 62,000; Full time

Job summary

Xquisite Productions in Surrey seeks a Project Manager to lead creative live event projects from concept to completion. You’ll coordinate budgets, timelines, and cross-functional teams, while serving as the primary point of contact for clients and internal stakeholders.

The role requires strong organisational skills, excellent communication, and a proactive approach to risk management, ensuring high-quality delivery on time and within budget across our UK-wide production calendar.

Qualifications

• Proven experience in project management within events, experiential, production, creative, or agency environments.
• Strong understanding of the production lifecycle — from planning and build through to installation and live days.
• Confident budgeting, suppliers, and multiple project schedules.
• Excellent communication skills (client-facing and internal), with a calm, solution-focused mindset.
• Highly organised, detail-driven, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage projects from concept to completion, ensuring smooth delivery and exceptional quality.
• Act as primary client contact: communicate plans, provide regular updates, and manage expectations.
• Build and manage project schedules, production plans and live/event delivery timelines.
• Coordinate internal teams (design, workshop/fabrication, operations) and external suppliers/freelancers.
• Manage budgets, purchase orders and cost tracking; ensure projects deliver on time and in budget.
• Identify risks early, solve problems before they happen, and elevate when needed.
• Support production build, transport, installation and on-site delivery for live events.
• Keep documentation accurate: briefs, plans, approvals, running orders, post-project reporting.

Skills

Project management

Budget management

Client communication

Scheduling

Job description

Xquisite Productions in Surrey seeks a Project Manager to lead creative live event projects from concept to completion. You’ll coordinate budgets, timelines, and cross-functional teams, while serving as the primary point of contact for clients and internal stakeholders.

The role requires strong organisational skills, excellent communication, and a proactive approach to risk management, ensuring high-quality delivery on time and within budget across our UK-wide production calendar.