Experiential Project Manager

Xquisite Productions; Reigate and Banstead; On-site; GBP 40,000 - 60,000; Full time

Job summary

Xquisite Productions in Merstham, Surrey, is seeking a Project Manager to join our in-house team. You will be the key link between clients, the creative team and our workshop, ensuring projects stay on track from briefing through to completion.

You will manage timelines, budgets and people while supporting outstanding creative delivery across live events and experiential builds. This role requires structured, communicative leadership and hands-on production confidence.

Qualifications

• Proven experience managing projects in events, experiential, production, creative, or agency environments.
• Strong understanding of the production lifecycle from planning to live days.
• Confident handling budgets, suppliers and multiple project schedules.
• Excellent client-facing and internal communication skills, with a calm, solution-focused mindset.
• Highly organised, detail-driven, able to manage multiple priorities in a fast-paced setting.

Responsibilities

• Manage projects from concept to completion with focus on delivery quality.
• Act as primary client contact and provide regular updates; manage expectations.
• Create and maintain project schedules and production plans; oversee live event timelines.
• Coordinate internal teams and external suppliers/freelancers to ensure on-time delivery.
• Control budgets, purchase orders and cost tracking to meet budget targets.
• Identify risks early, solve problems proactively and escalate when needed.
• Support production build, transport, installation and on-site delivery for live events.
• Maintain accurate briefs, plans, approvals and post-project reporting.

Skills

Project management

Budget management

Scheduling

Client communication

Organisational skills

Tools

AV equipment

Production gear

Job description

Xquisite Productions in Merstham, Surrey, is seeking a Project Manager to join our in-house team. You will be the key link between clients, the creative team and our workshop, ensuring projects stay on track from briefing through to completion.

You will manage timelines, budgets and people while supporting outstanding creative delivery across live events and experiential builds. This role requires structured, communicative leadership and hands-on production confidence.