Live Events Project Manager, Experiential Production

Xquisite Productions; Merstham; On-site; GBP 42,000 - 64,000; Full time

Job summary

Xquisite Productions in Merstham, Surrey, is seeking a Project Manager to join our in-house team and oversee live events from concept to delivery. This role sits at the heart of our production process, ensuring every project stays on track.

You will coordinate design, workshop/fabrication, and operations, manage timelines, budgets and suppliers, and maintain clear client communication to deliver high-end brand experiences from our 35,000 sq ft premises near London.

Qualifications

• Proven experience in project management within events/experiential production/creative environments.
• Strong understanding of the production lifecycle from planning to live days.
• Confident managing budgets, suppliers, and multiple project schedules.
• Excellent client-facing communication and organisational skills.
• Highly organised with attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage projects from concept to completion with quality delivery.
• Act as primary client contact; provide updates and manage expectations.
• Build and manage project schedules and production plans.
• Coordinate internal teams (design, workshop/fabrication, operations) and external suppliers/freelancers.
• Manage budgets, purchase orders and cost tracking.
• Identify risks early and resolve problems proactively.
• Support production build, transport, and on-site delivery for live events.
• Keep documentation accurate: briefs, plans, approvals, running orders, post-project reporting.

Skills

Project management

Budget management

Client communication

Scheduling

Tools

AV knowledge

Vendor coordination

Job description

Xquisite Productions in Merstham, Surrey, is seeking a Project Manager to join our in-house team and oversee live events from concept to delivery. This role sits at the heart of our production process, ensuring every project stays on track.

You will coordinate design, workshop/fabrication, and operations, manage timelines, budgets and suppliers, and maintain clear client communication to deliver high-end brand experiences from our 35,000 sq ft premises near London.