Lead Document Control & Vault DMS Specialist

Ansaldo Nuclear Limited; West Midlands; On-site; GBP 55,000 - 75,000; Full time

Job summary

Ansaldo Nuclear Limited is seeking a Lead Document Controller to act as the SME for document control across projects and programmes. You will manage the Vault DMS, coordinate with Project Managers, and lead a team of Document Controllers to ensure timely delivery and compliance.

Responsibilities include overseeing document sets, archiving, audits, and improvements to procedures, while mentoring staff and supporting security clearance processes where required.

Qualifications

• Self-managed and motivated; able to work with minimal supervision.
• Previous office administrational experience; leading others desirable.
• High attention to detail and accuracy.
• Good problem solving skills.
• Experience in manufacturing or engineering is preferable.
• Excellent team player with stakeholder collaboration.

Responsibilities

• Provide Document Control services to Project Managers and Programme Managers ensuring the flow of project documents via Vault.
• Set up and maintain the Company DMS Vault for each project.
• Maintain physical archive of project documents per procedures and obligations.
• Lead audits to ensure correct use of Vault DMS for all documents.
• Support client-specific DMS processing when required.
• Line manage Document Controllers, conduct regular workload reviews and performance discussions.
• Prepare PDRs and review performance per process.
• Support completion of security clearance resource needs.
• Drive continuous improvement ideas for document control processes.
• Attend project team meetings with planning, cost engineering, and estimating leads.

Skills

Self-managed

Attention to detail

Problem solving

Team player

Experience in office administration

Relationship building

Tools

Autocad Vault

Microsoft Excel

Microsoft Outlook

Microsoft Word

AutoCAD

Job description

Ansaldo Nuclear Limited is seeking a Lead Document Controller to act as the SME for document control across projects and programmes. You will manage the Vault DMS, coordinate with Project Managers, and lead a team of Document Controllers to ensure timely delivery and compliance.

Responsibilities include overseeing document sets, archiving, audits, and improvements to procedures, while mentoring staff and supporting security clearance processes where required.