Laboratory Administrator / Archivist (Data Co-ordinator)

Confidential; Southampton; Hybrid; GBP 14,000 - 21,000; Full time

Job summary

DEKRA is seeking a Laboratory Administrator / Archivist (Data Co-ordinator) to support our Laboratories team in Southampton. The role is site-based with a contract up to 12 months FTC maternity cover and a salary of £12.71 per hour.

You will manage archives, bookings, and GLP records, while preparing technical reports and maintaining the master schedule and Globex system. Collaboration with clients and internal teams is essential.

Qualifications

• GCSEs in Science and English or equivalent required.
• Strong IT skills and confidence with databases and MS Office.
• Excellent organisation, communication and attention to detail.

Responsibilities

• Manage the archive room and ensure GLP-aligned records.
• Coordinate sample booking-in and maintain accurate records.
• Prepare GLP and non-GLP technical reports for labs.
• Maintain the Laboratories Master Schedule and Globex.
• Liaise with clients about sample/test programme queries.
• Support project administration including sales orders.
• Coordinate return or destruction of study data at archiving end.
• Support reception duties when required.
• Collaborate across DEKRA to improve processes and service.
• Ensure test results and reports are delivered promptly.
• Maintain high standards of health, safety and data protection.

Skills

Attention to detail

IT skills

Organisation

Communication skills

Team player

Education

GCSEs in Science and English

Tools

Globex system

Microsoft Office

Job description

Laboratory Administrator / Archivist (Data Co-ordinator)

Location: Site Based, Southampton, SO16 7 NS
Contract: Up to 12 months FTC maternity cover
Salary: £12.71 per hour

Do you want to boost the future towards a safe, secure and sustainable world

At DEKRA we deal with future topics in every field of work: from vehicle inspection to cyber security, from product testing to clean energies or from automated driving to artificial intelligence.

We anticipate technical developments early on and drive industry transformation as thought leaders.

For the exciting tasks that lie ahead we are looking for skilled and passionate people who want to grow and achieve their best in a global team.

Enthusiasts wanting to do meaningful work and to make a contribution as a trusted partner for our clients and for society. People like you.

A Day in the Life and the Impact You'll Make

As a Data Co-ordinator, you'll play an important role in supporting our Laboratories team, helping to keep projects organised, samples accurately recorded and technical reports delivered on time.

From booking in samples and preparing study files to maintaining laboratory records and managing archives, you'll work across a varied role where accuracy, organisation and attention to detail really matter.

What You'll Do

• Manage the archive room, ensuring records are stored correctly and maintained in line with Good Laboratory Practice (GLP).
• Coordinate the booking-in and unboxing of samples, maintaining accurate sample records and databases.
• Prepare GLP and non-GLP technical reports for our Industrial Explosive Hazards, Regulatory Testing and Electrostatic laboratories.
• Maintain the Laboratories Master Schedule and Globex system.
• Liaise with clients regarding sample and test programme queries.
• Support project administration, including sales orders, consumables and financial information.
• Coordinate the return or destruction of study data and reports at the end of the archiving period.
• Support reception duties when required.
• Work collaboratively across DEKRA to identify opportunities to improve processes, efficiency and customer service.
• Work with laboratory teams to ensure test results and reports are delivered promptly.
• Maintain high standards of health, safety, data protection and information security.

What You'll Bring

• Strong attention to detail and a high level of accuracy.
• Good IT skills and confidence using technology and databases.
• Excellent organisation skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• GCSEs in Science and English, or equivalent.
• Good knowledge of Microsoft Office.
• A positive, proactive approach and willingness to support colleagues.
• A strong team ethic and commitment to delivering excellent customer service.

What Success Looks Like

• Well-maintained laboratory records and archives.
• Accurate and timely sample booking-in and unboxing.
• High-quality technical reports delivered within agreed timescales.
• KPIs achieved across sample receipt, booking-in, reporting and archiving.
• Clear, professional communication with internal and external customers.

Why DEKRA

At DEKRA, our people make the difference. We value Responsibility for Safety, Entrepreneurship, Customer Orientation, Integrity and Team Spirit.

We encourage our people to be proactive, share ideas, solve problems and continuously look for better ways of working. Development within DEKRA will depend on business needs, as well as your ability, ambition and drive.

At DEKRA we value your unique experiences, perspectives, and backgrounds. We are committed to an inclusive workplace for all team members.