Laboratory Administrator / Archivist (Data Co-ordinator)

DEKRA Organisational & Process Safety; Chilworth; On-site; GBP 24,000 - 26,000; Full time

Job summary

DEKRA Organisational & Process Safety in Southampton is seeking a Data Co-ordinator to support our Laboratories team. You will help keep projects organised, book-in samples, and ensure accurate records and timely reports in GLP and non-GLP contexts.

You will maintain laboratory records, archives, and databases, liaise with clients, and assist with project administration while upholding high standards of data protection and safety.

Qualifications

• GCSEs in Science and English, or equivalent.
• Strong IT and database skills.
• Excellent organisation and ability to manage competing priorities.
• Excellent written and verbal communication.
• Good knowledge of Microsoft Office.
• Positive, proactive approach and willingness to support colleagues.

Responsibilities

• Manage the archive room, ensuring records are stored correctly and maintained in line with Good Laboratory Practice (GLP).
• Coordinate the booking-in and unboxing of samples, maintaining accurate sample records and databases.
• Prepare GLP and non-GLP technical reports for our Industrial Explosive Hazards, Regulatory Testing and Electrostatic laboratories.
• Maintain the Laboratories Master Schedule and Globex system.
• Liaise with clients regarding sample and test programme queries.
• Support project administration, including sales orders, consumables and financial information.
• Coordinate the return or destruction of study data and reports at the end of the archiving period.
• Support reception duties when required.
• Work collaboratively across DEKRA to identify opportunities to improve processes, efficiency and customer service.
• Work with laboratory teams to ensure test results and reports are delivered promptly.
• Maintain high standards of health, safety, data protection and information security.

Skills

Attention to detail

IT skills

Organisational skills

Communication skills

Teamwork

Education

GCSEs in Science & English

Tools

Microsoft Office

Globex system

Laboratories databases

Job description

Location: Site Based, Southampton, SO16 7NS

Contract: Up to 12 months FTC - maternity cover

Salary: £12.71 per hour

Do you want to boost the future towards a safe, secure and sustainable world

At DEKRA we deal with future topics in every field of work: from vehicle inspection to cyber security, from product testing to clean energies or from automated driving to artificial intelligence.

We anticipate technical developments early on and drive industry transformation as thought leaders.

For the exciting tasks that lie ahead we are looking for skilled and passionate people who want to grow and achieve their best in a global team.

Enthusiasts wanting to do meaningful work and to make a contribution as a trusted partner for our clients and for society. People like you.

A Day in the Life and the Impact You'll Make

As a Data Co-ordinator, you'll play an important role in supporting our Laboratories team, helping to keep projects organised, samples accurately recorded and technical reports delivered on time.

From booking in samples and preparing study files to maintaining laboratory records and managing archives, you'll work across a varied role where accuracy, organisation and attention to detail really matter.

What You'll Do

• Manage the archive room, ensuring records are stored correctly and maintained in line with Good Laboratory Practice (GLP).
• Coordinate the booking-in and unboxing of samples, maintaining accurate sample records and databases.
• Prepare GLP and non-GLP technical reports for our Industrial Explosive Hazards, Regulatory Testing and Electrostatic laboratories.
• Maintain the Laboratories Master Schedule and Globex system.
• Liaise with clients regarding sample and test programme queries.
• Support project administration, including sales orders, consumables and financial information.
• Coordinate the return or destruction of study data and reports at the end of the archiving period.
• Support reception duties when required.
• Work collaboratively across DEKRA to identify opportunities to improve processes, efficiency and customer service.
• Work with laboratory teams to ensure test results and reports are delivered promptly.
• Maintain high standards of health, safety, data protection and information security.

What You'll Bring

• Strong attention to detail and a high level of accuracy.
• Good IT skills and confidence using technology and databases.
• Excellent organisation skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• GCSEs in Science and English, or equivalent.
• Good knowledge of Microsoft Office.
• A positive, proactive approach and willingness to support colleagues.
• A strong team ethic and commitment to delivering excellent customer service.

What Success Looks Like

• Well-maintained laboratory records and archives.
• Accurate and timely sample booking-in and unboxing.
• High-quality technical reports delivered within agreed timescales.
• KPIs achieved across sample receipt, booking-in, reporting and archiving.
• Clear, professional communication with internal and external customers.

Why DEKRA

At DEKRA, our people make the difference. We value Responsibility for Safety, Entrepreneurship, Customer Orientation, Integrity and Team Spirit.

We encourage our people to be proactive, share ideas, solve problems and continuously look for better ways of working. Development within DEKRA will depend on business needs, as well as your ability, ambition and drive.

At DEKRA we value your unique experiences, perspectives, and backgrounds. We are committed to an inclusive workplace for all team members