Laboratory Administrator

Health Partners Group; Epping Forest; On-site; GBP 22,306 - 27,262; Full time

Benefits offered by this job

Pension scheme

25 days annual leave + bank holidays

Birthday day off

Job summary

Health Partners is seeking a detail-oriented Laboratory Administrator to support daily lab operations, maintain LIMS records, and coordinate sample and document flows. The role requires meticulous administration, strong organisational skills, and commitment to data protection.

Based in Waltham Abbey, Essex, the position is 37.5 hours per week with some weekend work. Salary is £24,784.50 per year, with a competitive benefits package including pension and leave.

Qualifications

• GCSE level or equivalent education or previous office admin experience.
• Strong organisational and record-keeping skills.
• Excellent data entry and customer service abilities.

Responsibilities

• Support the laboratory by completing daily administration processes.
• Maintain accurate records in the Laboratory Information Management System (LIMS).
• Manage samples, referrals and associated documentation.
• Monitor stock levels and coordinate orders for consumables.
• Ensure data protection and confidentiality in handling documents.
• Assist with audits and ensure ISO alignment.

Skills

Administration

Customer service

Data entry

Education

GCSE level or equivalent

Tools

LIMS

Job description

At Health Partners, we pride ourselves on being one of the UK’s leading providers of occupational health and wellbeing solutions. We partner with organisations across diverse industries, helping them to support the physical and mental health of their employees.

Please note that the closing date for this vacancy is subject to change and the advert may close earlier if sufficient applications are received. We encourage early applications to avoid disappointment.

REF: JOB6258

Role Outline:

As a Laboratory Administrator you will play an important role in supporting the smooth and efficient day-to-day operation of the laboratory through a wide range of administrative and coordination activities. Working within a fast-paced and highly regulated environment, you will help ensure accurate record keeping, effective sample management and high standards of customer service.

You will be responsible for maintaining laboratory records and accurately updating the Laboratory Information Management System (LIMS), while supporting the management and tracking of samples, referrals, certificates and associated documentation. The role will also involve monitoring laboratory stock levels, coordinating orders, responding to customer correspondence and supporting general laboratory processes including equipment checks, housekeeping and temperature monitoring.

This is an excellent opportunity for an organised and detail-oriented administrator to join a supportive and quality-focused team environment.

Key Responsibilities:

• Support the laboratory by completing administration processes on a daily basis.
• Responsible for accurate use of the Laboratory Management System (LIMS).
• Manage samples and records in relation to:
• Referral samples / coordinating timely transfers.
• Managing deviating or non-conforming samples with associated record keeping.
• Sentinel and MRO logging, monitoring, tracking and uploads.
• DAMSP Certificate production and release.
• Scan, file and dispose of sensitive customer request forms in line with data protection and confidentiality requirements.
• Monitor stock levels to ensure uninterrupted supply of required laboratory consumables, chemicals, reagents and in house standards.
• Monitor and response to correspondence via the laboratory shared mailbox, ensuring timely communication with customers.
• Place orders through approved suppliers and support the evaluation of alternative suppliers where required.
• Carry out maintenance and calibration checks on general laboratory equipment to ensure its correct and effective operation including support with Temperature monitoring.
• Raise non-conformances, planned deviations, changes, risks and improvements as required.
• Maintain high levels of cleanliness and good housekeeping at all times.
• In conjunction with the Company’s Quality Assurance and Regulatory Affairs Manager, ensure that all work is performed in accordance with ISO 17025, ISO 14001, ISO 27001 and ISO 9001 requirements in testing and quality control.
• Adhere to all company policies, Health and Safety procedures, business systems manuals and regulatory requirements relating to quality, information security and environmental management systems.
• Ensure commitment to impartiality and confidentiality, integrity and accessibility of information.
• Participate in Team Meetings and take an active interest in the functions of the laboratory.
• Collaborate with the team to drive the laboratory forward through continuous improvement.
• Assist with audits as required
• Participate in annual Appraisal and any relevant training as required.
• Provide a high level of internal and external customer care.

What we are looking for:

Minimum requirement is to be educated to GCSE level or equivalent, or have previous office administration experience.

Hours:

37.5 hours per week including some weekend working

Location:

Waltham Abbey, Essex

We are offering a salary of £24,784.50 per annum

Company Benefits :

We appreciate the people who work with us and our rewards package is reviewed regularly to reflect that.

Our current benefits package is:

• Competitive annual salary dependent on qualifications and experience

• Contributory pension scheme up to 6%

• Starting on 25 days annual leave plus bank holidays, increasing with length of service

• Have a day off for your Birthday (non-contractual benefit)