Lab Operations & Finance Administrator

SmartRecruiters, Inc.; Livingston; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Company Pension Plan

Life Assurance

Healthcare Cash Plan

Annual Leave

Free parking

Worldwide career opportunities

Job summary

Eurofins Scientific is seeking a Business Administrator to provide essential support across operations, finance and purchasing. You will manage communications, invoices, supplier relations and facility services, while coordinating travel and events.

The role involves using Coupa, MS Access and MS Office tools, and arranging access for new employees. Based in Linlithgow with one day per week in Livingston, you’ll work 9:00–17:00, four days a week, with Eurofins emphasising diversity and inclusive

Qualifications

• Finance, AR and AP knowledge is required.
• Experience in working in a small team.
• Familiarity with Coupa finance software.
• Experience in an administrative role.
• Proficient in MS Office.
• Excellent organisation and time management.
• Good verbal and written communication skills.
• Ability to self-manage.
• Flexible and supportive approach.
• Desirable: finance-related experience.
• Desirable: Excel, e-LIMS FGS and MS software.
• Desirable: Hands on Coupa experience.
• Desirable: Experience in a lab testing company.

Responsibilities

• Provide administrative support to operations, finance and purchasing.
• Handle incoming communications and provide information to internal teams and suppliers.
• Provide copies of invoices and statements to facilitate payment.
• Manage buildings and facilities including H&S administration.
• Liaise with Accounts Receivable to record credit notes and payments.
• Create and manage blanket purchase orders for services.
• Arrange printers, tenancy queries, utilities and other services with suppliers.
• Coordinate travel and events as required.
• Utilise MS Office tools and internal systems to track performance.
• Arrange PUID numbers and access cards for new employees.
• Provide high level internal and external customer care.
• Maintain company records, systems, assets, contracts and processes.

Skills

Finance knowledge

Team player

Coupa

Administrative experience

MS Office

Time management

Communication skills

Tools

Coupa

MS Access

Excel

Job description

Eurofins Scientific is seeking a Business Administrator to provide essential support across operations, finance and purchasing. You will manage communications, invoices, supplier relations and facility services, while coordinating travel and events.

The role involves using Coupa, MS Access and MS Office tools, and arranging access for new employees. Based in Linlithgow with one day per week in Livingston, you’ll work 9:00–17:00, four days a week, with Eurofins emphasising diversity and inclusive