Business Administrator

Eurofins; Linlithgow; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Company Pension Plan

Life Assurance Scheme (4x annual)

Healthcare Cash Plan

Annual Leave

Employee Assistance Programme

Health and Wellbeing Programmes

Free parking

Worldwide career opportunities

Job summary

Eurofins Scientific is seeking a Business Administrator to support operations, finance and purchasing across our laboratories in Linlithgow and Livingston. You will provide admin support, handle communications, manage facilities, and liaise with Accounts Receivable to record payments and issue credits, using COUPA and MS Office tools.

The role requires strong organisational skills, experience in finance-related administration, and the ability to work in a team with a flexible, proactive

Qualifications

• Understanding of finance, AR, AP
• Experience in working in part of a team
• Understanding of COUPA
• Experience of work in an administrative role
• MS Office
• Good organisation and time management
• Good verbal and written communication skills
• Ability to self-manage
• Flexible and supportive approach
• Experience in a finance related role (desirable)
• Good Excel Skills, e-LIMS and related MS software (desirable)
• Hands on experience with Coupa (desirable)
• Experience of work in a lab testing company (desirable)

Responsibilities

• Provide administrative support to all areas of the business, focusing on operations, finance and purchasing.
• Handle incoming communications and provide information to finance departments and suppliers.
• Provide information such as copy invoices & statements to facilitate payment.
• Manage buildings and facilities related issues including H&S administration.
• Coordinate with Accounts Receivable to assign and record credit notes and payments.
• Create and manage blanket POs for services required for buildings or labs.
• Arrange services (printers, tenancy queries, utilities) and pay suppliers using Coupa.
• Coordinate travel and events as required.
• Use MS Office and internal Eurofins systems to track performance and provide information.
• Arrange PUID numbers and Access Cards for new employees.
• Provide high level internal and external customer care.
• Maintain and administer company records, systems, assets, contracts and business processes.

Job description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

The Eurofins network is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across its companies around the world.

We’re proud to be an armed forces-friendly place to work and welcome applications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.

Job Description

Unfortunately we do not offer sponsorship for this role.

Full time, permanent.

Working hours: Monday - Friday, 9:00 - 17:00. 4 days per week based in Linlithgow and 1 day per week based in Livingston.

Purpose of the post

As Business Administrator, you will provideto all departments within both of our Laboratories, duties include:

• Provide administrative support, to all areas of the business, with focus on operations, finance and purchasing.
• Handle incoming communication and provide information to other finance departments within the organisation and suppliers.
• Provide further information, such as copy invoices & statements, as required to facilitate payment.
• Manage buildings and facilities related issues including H&S administration– both internal and external
• Liaise with Eurofins Account Receivable team to accurately assign and record credit notes and payments.
• Responsible for creating and managing blanket Pos for all services required for the buildings or the labs.
• Responsible for arranging services i.e. printers, tenancy queries, and utilities as and when required to ensure business runs smoothly, using suppliers listed on Coupa and making payment. All service invoices utilities/rates/waste/ and any further ad hoc suppliers
• Coordinate travel and events where required.
• Utilise MS Office tools (Excel, Teams, Outlook, etc.) to communicate.
• Use various software systems (internal Eurofins and MS Access) to track performance and provide additional information
• Arrange PUID numbers and Access Cards for all new Eurofins employees.
• Provide a high level of internal and external customer care.
• Maintain and administer company records, systems, assets, contracts and business processes

Qualifications

Our ideal candidate will have experience in the following:

• Understanding of finance, AR, AP
• Experience in working in part of a team
• Understanding of COUPA
• Experience of work in an administrative role.
• MS Office
• Good organisation and time management
• Good verbal and written communication skills
• Ability to self-manage
• Flexible and supportive approach.
• Experience in a finance related role (desirable, not essential)
• Good Excel Skills, e-LIMS FGS and MS related software(desirable, not essential)
• Hands on experience with Coupa(desirable, not essential)
• Experience of work in lab testing company(desirable, not essential)

Additional Information

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Additional Annual Leave at Employees set service dates
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Healthcare Cash Plan (6+ months service)
• Enhanced Maternity, Adoption and Paternity Schemes
• Employee Assistance Programme – 24/7 confidential
• Health and Wellbeing Programmes
• Free parking
• Worldwide career opportunities
• We also have in place rewards recognising the great work ouremployees deliver, their dedicated service and celebrating special life events.

What Happens Next

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

Weembracediversity!Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

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