Finance & Operations Admin Specialist

Eurofins; Linlithgow; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Company Pension Plan

Life Assurance Scheme (4x annual)

Healthcare Cash Plan

Annual Leave

Employee Assistance Programme

Health and Wellbeing Programmes

Free parking

Worldwide career opportunities

Job summary

Eurofins Scientific is seeking a Business Administrator to support operations, finance and purchasing across our laboratories in Linlithgow and Livingston. You will provide admin support, handle communications, manage facilities, and liaise with Accounts Receivable to record payments and issue credits, using COUPA and MS Office tools.

The role requires strong organisational skills, experience in finance-related administration, and the ability to work in a team with a flexible, proactive

Qualifications

• Understanding of finance, AR, AP
• Experience in working in part of a team
• Understanding of COUPA
• Experience of work in an administrative role
• MS Office
• Good organisation and time management
• Good verbal and written communication skills
• Ability to self-manage
• Flexible and supportive approach
• Experience in a finance related role (desirable)
• Good Excel Skills, e-LIMS and related MS software (desirable)
• Hands on experience with Coupa (desirable)
• Experience of work in a lab testing company (desirable)

Responsibilities

• Provide administrative support to all areas of the business, focusing on operations, finance and purchasing.
• Handle incoming communications and provide information to finance departments and suppliers.
• Provide information such as copy invoices & statements to facilitate payment.
• Manage buildings and facilities related issues including H&S administration.
• Coordinate with Accounts Receivable to assign and record credit notes and payments.
• Create and manage blanket POs for services required for buildings or labs.
• Arrange services (printers, tenancy queries, utilities) and pay suppliers using Coupa.
• Coordinate travel and events as required.
• Use MS Office and internal Eurofins systems to track performance and provide information.
• Arrange PUID numbers and Access Cards for new employees.
• Provide high level internal and external customer care.
• Maintain and administer company records, systems, assets, contracts and business processes.

Job description

Eurofins Scientific is seeking a Business Administrator to support operations, finance and purchasing across our laboratories in Linlithgow and Livingston. You will provide admin support, handle communications, manage facilities, and liaise with Accounts Receivable to record payments and issue credits, using COUPA and MS Office tools.

The role requires strong organisational skills, experience in finance-related administration, and the ability to work in a team with a flexible, proactive