Business Administrator

SmartRecruiters, Inc.; Livingston; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Company Pension Plan

Life Assurance

Healthcare Cash Plan

Annual Leave

Free parking

Worldwide career opportunities

Job summary

Eurofins Scientific is seeking a Business Administrator to provide essential support across operations, finance and purchasing. You will manage communications, invoices, supplier relations and facility services, while coordinating travel and events.

The role involves using Coupa, MS Access and MS Office tools, and arranging access for new employees. Based in Linlithgow with one day per week in Livingston, you’ll work 9:00–17:00, four days a week, with Eurofins emphasising diversity and inclusive

Qualifications

• Finance, AR and AP knowledge is required.
• Experience in working in a small team.
• Familiarity with Coupa finance software.
• Experience in an administrative role.
• Proficient in MS Office.
• Excellent organisation and time management.
• Good verbal and written communication skills.
• Ability to self-manage.
• Flexible and supportive approach.
• Desirable: finance-related experience.
• Desirable: Excel, e-LIMS FGS and MS software.
• Desirable: Hands on Coupa experience.
• Desirable: Experience in a lab testing company.

Responsibilities

• Provide administrative support to operations, finance and purchasing.
• Handle incoming communications and provide information to internal teams and suppliers.
• Provide copies of invoices and statements to facilitate payment.
• Manage buildings and facilities including H&S administration.
• Liaise with Accounts Receivable to record credit notes and payments.
• Create and manage blanket purchase orders for services.
• Arrange printers, tenancy queries, utilities and other services with suppliers.
• Coordinate travel and events as required.
• Utilise MS Office tools and internal systems to track performance.
• Arrange PUID numbers and access cards for new employees.
• Provide high level internal and external customer care.
• Maintain company records, systems, assets, contracts and processes.

Skills

Finance knowledge

Team player

Coupa

Administrative experience

MS Office

Time management

Communication skills

Tools

Coupa

MS Access

Excel

Job description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

The Eurofins network is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across its companies around the world.

We’re proud to be an armed forces-friendly place to work and welcome applications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.

Job Description

Unfortunately we do not offer sponsorship for this role.

Full time, permanent.

Working hours: Monday - Friday, 9:00 - 17:00. 4 days per week based in Linlithgow and 1 day per week based in Livingston.

Purpose of the post

As Business Administrator, you will provideto all departments within both of our Laboratories, duties include:

• Provide administrative support, to all areas of the business, with focus on operations, finance and purchasing.
• Handle incoming communication and provide information to other finance departments within the organisation and suppliers.
• Provide further information, such as copy invoices & statements, as required to facilitate payment.
• Manage buildings and facilities related issues including H&S administration– both internal and external
• Liaise with Eurofins Account Receivable team to accurately assign and record credit notes and payments.
• Responsible for creating and managing blanket Pos for all services required for the buildings or the labs.
• Responsible for arranging services i.e. printers, tenancy queries, and utilities as and when required to ensure business runs smoothly, using suppliers listed on Coupa and making payment. All service invoices utilities/rates/waste/ and any further ad hoc suppliers
• Coordinate travel and events where required.
• Utilise MS Office tools (Excel, Teams, Outlook, etc.) to communicate.
• Use various software systems (internal Eurofins and MS Access) to track performance and provide additional information
• Arrange PUID numbers and Access Cards for all new Eurofins employees.
• Provide a high level of internal and external customer care.
• Maintain and administer company records, systems, assets, contracts and business processes

Qualifications

Our ideal candidate will have experience in the following:

• Understanding of finance, AR, AP
• Experience in working in part of a team
• Understanding of COUPA
• Experience of work in an administrative role.
• MS Office
• Good organisation and time management
• Good verbal and written communication skills
• Ability to self-manage
• Flexible and supportive approach.
• Experience in a finance related role (desirable, not essential)
• Good Excel Skills, e-LIMS FGS and MS related software(desirable, not essential)
• Hands on experience with Coupa(desirable, not essential)
• Experience of work in lab testing company(desirable, not essential)

Additional Information

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Additional Annual Leave at Employees set service dates
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Healthcare Cash Plan (6+ months service)
• Enhanced Maternity, Adoption and Paternity Schemes
• Employee Assistance Programme – 24/7 confidential
• Health and Wellbeing Programmes
• Free parking
• Worldwide career opportunities
• We also have in place rewards recognising the great work ouremployees deliver, their dedicated service and celebrating special life events.

What Happens Next

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

Weembracediversity!Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

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