Junior Systems & Data Administrator

KPI RECRUITING LTD; United Kingdom; On-site; GBP 22,000 - 30,000; Full time

Job summary

KPI RECRUITING LTD is seeking a Junior Systems & Data Administrator in the UK on a temporary-to-permanent basis. The role involves supporting day-to-day system operations, data management, and reporting while gaining exposure to ERP systems and AI tools.

The ideal candidate is a recent graduate or has admin/data-entry experience with advanced Excel skills and a keen interest in IT and business systems. Immediate start offered with full training provided.

Qualifications

• Advanced Excel skills are essential.
• A degree or qualification in IT, Business, Data or related subject is desirable but not essential.
• Experience with data entry or systems administration is advantageous.

Responsibilities

• Provide day-to-day support to colleagues with general system and application queries.
• Maintain accurate business information and update system records.
• Assist with data entry, checking and cleansing to ensure information is accurate and up to date.
• Create and maintain Excel spreadsheets, reports and dashboards.
• Use advanced Excel functions, including VLOOKUPs, Pivot Tables and data manipulation.
• Assist with testing new systems and software, recording any issues and reporting findings.
• Support the introduction of a new company-wide ERP system.
• Maintain user guides, process documents and system information.
• Assist with setting up new starters, including system access, accounts and equipment.
• Liaise with external IT support providers to report and follow up on technical issues.
• Support the Systems Manager with general administration and project work.
• Identify opportunities to improve processes and make better use of technology and AI tools.

Skills

Advanced Excel (VLOOKUP, PivotTables)

Strong IT skills

Microsoft Office

Data accuracy

Good communication

Proactive learner

Education

Degree in IT / Business / Data (or related)

Tools

ERP systems

AI tools exposure

Job description

Hours: Monday - Friday, 37.5 hours per week

Duration: Temporary to Permanent

Immediate Start

Our client is looking for a Junior Systems & Data Administrator to join their growing Systems team on a temporary-to-permanent basis. This is a fantastic opportunity for someone looking to develop a career within IT, business systems and data. The successful candidate will support the day-to-day running of business applications, assist with data management and reporting, and provide general systems support across the business.

This role would suit a recent graduate or someone with previous administration or data entry experience who has a genuine interest in technology and systems. Advanced Excel skills are essential, particularly VLOOKUPs and Pivot Tables. Full training and development will be provided, with the opportunity to gain exposure to new ERP systems, business applications and AI technology.

Key Responsibilities

• Provide day-to-day support to colleagues with general system and application queries
• Maintain accurate business information and update system records
• Assist with data entry, checking and cleansing to ensure information is accurate and up to date
• Create and maintain Excel spreadsheets, reports and dashboards
• Use advanced Excel functions, including VLOOKUPs, Pivot Tables and data manipulation
• Assist with testing new systems and software, recording any issues and reporting findings
• Support the introduction of a new company-wide ERP system
• Maintain user guides, process documents and system information
• Assist with setting up new starters, including system access, accounts and equipment
• Liaise with external IT support providers to report and follow up on technical issues
• Support the Systems Manager with general administration and project work
• Identify opportunities to improve processes and make better use of technology and AI tools

The ideal candidate will have;

• Advanced Excel skills, with demonstrable experience using VLOOKUPs and Pivot Tables (essential)
• Strong IT skills and confidence using Microsoft Office
• Excellent attention to detail and accuracy when working with data
• Strong organisational and time-management skills
• Good communication skills, with the confidence to support colleagues with system queries
• A genuine interest in IT, technology and business systems
• A proactive attitude with a willingness to learn and develop
• Previous administration, data entry or systems experience would be advantageous
• A degree or qualification in IT, Business, Data or a related subject would be desirable but is not essential

Please note that due to the high volume of applications we receive, only those shortlisted will be personally contacted.