Junior Office Administrator & Secretarial Support

Confidential; Greater London; On-site; GBP 28,000 - 32,000; Full time

Job summary

Confidential in Pimlico is seeking a Junior Office Administrator and Secretarial Support to join the team in a hands-on role. The position reports to the office manager and senior partners, with 9:00-17:30 hours and a salary band of 28–32k.

The candidate should have experience in a professional office, strong MS Office skills (Excel, Outlook), and the ability to work independently or as part of a team. Role includes invoicing, filing, and reception duties.

Qualifications

• Experience in a professional office in an administrative/secretarial role.
• Proactive, able to work independently or as part of a team.
• Strong organisational and communication skills.

Responsibilities

• Provide admin support to partners and senior staff, including correspondence.
• Receive and log client records, ensuring completeness.
• Manage databases and basic bookkeeping incl. client invoices.
• Open and maintain client files and manage office filing.
• Handle bank audit certificate requests and registrar filings.
• Draft invoices and input time costs.
• Provide secretarial and reception duties daily.
• Ad hoc office tasks as needed.

Skills

MS Excel

MS Outlook

Office administration

Secretarial duties

Invoicing

Bookkeeping

Client records management

Reception duties

Tools

MS Office

Job description

Junior Office Administrator and Secretarial Support

Victoria - Pimlico

9:00-5:30 (37.5h)

28-32k

Reports to office manager and senior partners

Accountancy Firm

This is a hands-on role, which will require the candidate to work under their initiative alone or as a part of a team within our office in Pimlico. The candidate would ideally have experience working in a professional office in an administrative/secretarial position. Role to include but not limited to the following:

• Provision of admin support to the firm's partners and senior staff, including correspondence.
• Overseeing the receipt of client records, reviewing for completeness and logging these in and out of the office.
• Database
• Some basic bookkeeping includes collating client's invoices (primarily using Excel).
• Strong invoicing experience
• Opening and maintaining client's documentary & electronic files & managing the office manual filing system.
• Dealing with Bank Audit Certificate requests and controlling their receipt.
• On-line filing of documents to the Registrar of Companies.
• Drafting invoices and writing time off the internal time-cost system.
• Assistance with debt collection involving written and telephone communication.
• General ad-hoc office duties.
• Provision of secretarial services & reception duties daily to include:
  • Post (logging incoming & managing outgoing post)
  • Typing (correspondence, invoices, memos, file notes, emails etc.)
  • Reception duties (phone calls, meet & greet clients, dealing with couriers etc.)
  • File management and document filing
  • Meeting room management and control.

Candidate should be:

• Computer literate with good knowledge of MS Office (MS Excel & MS Outlook in particular).
• Proactive in their approach to the role and the requirements of the firm.
• Ability to communicate and interact with staff and clients on a professional level.
• Able to organise, manage and control their own workload and adhere to client and office deadlines and discretion.