Junior Office Administrator

Ipsum; Lancashire; On-site; GBP 18,000 - 22,000; Full time

Benefits offered by this job

Annual leave 25 days + bank holidays

Group Pension Plan

Career progression & qualifications

Mental health support

Cycle to Work

Discount club and perks

Life assurance

Job summary

Ipsum is seeking a Junior Office Administrator in Chorley to support day-to-day operations and ensure a welcoming, professional environment for colleagues, customers and visitors. The role involves reception duties, document handling, and coordinating office activities.

You will work across teams, assisting with starter administration, event coordination, marketing support, and ordering of supplies and equipment. This is a great chance to grow your administration skills within a supportive team.

Qualifications

• Organised with strong attention to detail.
• Confident communicator who provides excellent service.
• Able to manage multiple tasks in a busy office.

Responsibilities

• Answer calls, take messages, and monitor shared inboxes.
• Handle post and coordinate courier collections.
• Scan, print, photocopy, and electronically file documents.
• Welcome visitors and maintain a professional reception.
• Arrange meetings, refreshments, and room bookings.
• Maintain office supplies and PPE/workwear as required.

Skills

Organised

Reliable

Excellent communication

Proactive

Job description

Junior Office Administrator

Location: Chorley, PR1 7NY

Employment type: Full Time

Working Hours: Monday to Friday, Onsite.

What s in it for you

We believe in looking after our people, and it shows. When you join Ipsum, you re not just taking a job, you re starting a career with real support behind it.?

• 25 days annual leave plus bank holidays with the option to buy more
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP? and Mental health support & counselling services?
• Cycle to Work scheme?
• Discount club - supermarkets, phone bills, gyms & more?!
• Life assurance cover?
• Long service recognition?
• Enhanced Maternity Pay
• Active local social committees?
• Regular social events?
• Paid volunteering opportunities in your community?

About the role

As an Office Administrator, you will provide day-to-day administrative support to the business, helping ensure the office runs efficiently and colleagues, customers and visitors receive a professional and welcoming experience.

This is a varied role where no two days are the same. You'll support a range of business activities including reception duties, document management, office coordination, meeting arrangements, post handling, visitor management and general administration.

You'll also work closely with different teams across the business, supporting new starter administration, event coordination, marketing activities and the ordering of office supplies, workwear and equipment.

This role would suit someone who is organised, approachable and enjoys working with people. Whether you're looking to build your administration experience or take the next step in your career, you'll have the opportunity to develop a broad range of skills while supporting the wider business.

As a Junior Office Administrator, you will

• Answer incoming calls, take messages, transfer enquiries and monitor shared inboxes.
• Manage incoming and outgoing post, including sorting and distributing mail and coordinating courier collections.
• Support document management through scanning, printing, photocopying, binding and electronic filing.
• Welcome visitors to the office, ensuring they receive a professional and friendly experience.
• Support meetings by arranging refreshments, ordering lunches and preparing meeting rooms.
• Maintain office supplies, including stationery, kitchen stock and meeting room facilities.
• Provide general administrative support, including data entry, updating contact records and assisting teams across the business.
• Coordinate new starter welcome packs, including preparing and posting items to employees across the business.
• Support the Marketing team with the ordering and organisation of branded merchandise.
• Assist with the coordination of internal and external events, including room bookings and logistics.
• Arrange meetings and diary bookings, ensuring rooms, refreshments and supporting materials are organised.
• Coordinate the ordering of PPE and workwear as required.

About you

We're looking for someone who is organised, reliable and enjoys working in a busy office environment where no two days are the same. You'll be a confident communicator who enjoys helping others, building positive relationships and providing excellent service to colleagues, customers and visitors.

You take pride in being well organised, paying attention to detail and ensuring tasks are completed accurately and on time. Whether you're arranging meetings, supporting visitors, managing office administration or helping colleagues across the business, you'll be comfortable juggling a variety of responsibilities and adapting to changing priorities.

You'll be someone who is proactive, approachable and willing to get involved wherever needed. Previous administration, reception, customer service or office support experience would be beneficial, however attitude, enthusiasm and a willingness to learn are just as important.

As this is a fully office-based role, we're looking for someone who enjoys being part of a team, collaborating with colleagues and providing hands‑on support from our office location. This is a fantastic opportunity for someone looking to develop their administration skills and become an important part of a supportive and welcoming team.

Our commitment to Equal Opportunities

We re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we re committed to building a diverse and inclusive workforce.
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