Junior Executive Assistant & Office Manager

UnlikelyAI; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A forward-thinking tech company seeks a Junior Executive Assistant to support the CEO and leadership team in London. The role encompasses comprehensive office management, diary coordination, and direct executive support, ideal for a proactive individual ready to enhance their career in a dynamic environment.

Qualifications

• 2+ years experience as an Executive Assistant or Office Manager.
• Highly trustworthy and capable of handling confidential information.
• Ability to manage complex diaries and outstanding organizational skills.

Responsibilities

• Manage CEO's inbox, diary, and correspondence with high attention to detail.
• Coordinate meetings and document preparation for executives.
• Ensure smooth office operations, supporting team events and onboarding.

Skills

Communication

Organizational

Time Management

Emotional Intelligence

Tools

Microsoft Office

Google Workspace

Job description

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We’re looking for a talented and proactive Junior EA to play a central role in supporting our CEO/Founder and Leadership team, while also helping to shape and maintain the rhythm of our office and team culture. Reporting into the Head of Ops and Talent, you’ll be responsible for enabling smooth day-to-day business operations, coordinating with the wider executive team, and ensuring our office environment runs efficiently and reflects our values.

This would suit someone with around 2–3 years of experience who is looking to grow their EA career and take on broader responsibilities across office management, executive support, and company culture. We’re seeking someone with exceptional communication skills, a high level of reliability and emotional intelligence.

Please see our Company Principles to understand the core things we value – in particular, we are looking for exceptional people in order to create something extraordinary with huge impact.

Role responsibilities include :

• High-volume inbox management and correspondence: managing the CEO’s email, flagging priorities, responding on their behalf, and tracking deadlines.

• Extensive diary management using Google Calendar: accommodating to a changeable schedule and prioritising meetings.

•Arranging internal and external meetings for the CEO and others in the executive team and ensuring the CEO is briefed in advance of meetings, preparing supporting documentation in advance.

• Attending key internal meetings and taking clear, actionable notes to ensure effective follow-up.

• Supporting the accurate and efficient processing of invoices, payments, and expense reports, ensuring all financial transactions are handled in accordance with company policies and procedures.

• Ensure the smooth running of the office and day-to-day responsibilities which include liaising with the office building team and acting as the first point of contact for any office-related issues or requests.

•Leading planning and logistics for major team events (e.g. Christmas Party, Annual Offsite) in collaboration with a colleague who oversees day-to-day socials.

•Greeting new employees and ensuring their first-day onboarding experience runs smoothly.

• Brings fresh, creative ideas to team-building and morale-boosting initiatives.

Required skills/experience:

• 2+ years experience as an Executive Assistant, or Office Manager, preferably in a startup, scale-up, or high-growth environment.

• Highly trustworthy: must be able to handle and protect confidential information.

• A proven ability to manage complex diaries and schedules efficiently, ideally supporting senior directors or executives.

• Outstanding organisational and time management skills.

• Advanced in Microsoft Office and Google Workspace with the ability to learn new systems quickly.

• Excellent organisational skills, high attention to detail and ability to multi-task.

• Exceptional written and verbal communication skills.

• Ability to demonstrate initiative, work under pressure and manage multiple deadlines.

• Team player – willingness to “muck in” and help colleagues.

Location:

We are currently operating a hybrid scheme with a small office near Holborn tube station available to anyone who wants to work there. We also have occasional team days where everyone meets face to face and days where people work heads down from home, communicating with colleagues using Slack and Zoom.

Compensation:

Compensation will be through salary and generous share options. The company has a tax-efficient EMI share option scheme set up (not available to larger companies) which allows us to provide real exposure to the success of the company without taxes being due when they are paid.

We are committed to having a truly diverse team where everyone is encouraged to be their authentic selves. We, therefore, do not discriminate in employment based on gender, race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status or genetic information. Having a broad mix of people helps us to be the best we can.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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