Office & Executive Assistant

Atlantica Sustainable Infrastructure Ltd; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

Atlantica Sustainable Infrastructure Ltd is seeking an Office & Executive Assistant to support key projects in a dynamic environment in London. The successful candidate will manage day-to-day operations, arrange travel and meetings, oversee office budgets, and assist in HR processes. This mid-senior level position offers a competitive salary within the context of a leading firm in sustainable infrastructure.

Benefits

Competitive remuneration package

Growth opportunities

Dynamic and challenging environment

International development opportunities

Qualifications

• 5 – 7 years experience as an executive assistant or office assistant.
• Proficiency in Microsoft Office programs, especially Excel and PowerPoint.
• Familiarity with SAP software.

Responsibilities

• Manage day-to-day operations of the Headquarters to support the UK team.
• Proactively manage diaries and travel arrangements for executives.
• Negotiate contracts and manage office budgets.

Skills

English Language

Spanish Language

Interpersonal skills

Organizational skills

Communication skills

Problem-solving

Education

High school diploma or associate’s degree

Tools

SAP

Microsoft Office (Excel, PPT)

Job description

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Join Our Team!

We are currently recruiting for a/an Office & Executive Assistant to join our team and contribute to key projects in a dynamic and collaborative environment.

• Manage day-to-day operations of our Headquarters (Chiswick office) to support the UK team members.
• Proactively manage the diary for the UK Country Head and other Directors’, organising complex calls/meetings across time zones
• Arrange and organize UK Country Head and other Directors’ travel using Egencia, including but not limited to hotels, transfers, flight bookings, detailed itineraries, visas etc
• Complete expense reports for the UK County Head and other Directors’ in SAP, reimbursement and liquidation process.
• Manage Board schedules and arrange Board of Directors meetings assisting with logistics, travel, and restaurant arrangements on the ground for visiting partiesOrganize the office layout and ensure the availability of stationery and equipment.
• Negotiate contracts and pricing with office vendors and service providers.
• Manage the budget for the overall running of the office on an annual basis and ensuring spend is approved, monitored, and reported on
• Lead and manage all maintenance matters, working with the Landlord and other contractors, as well as to report any incidents or risks in a timely manner
• Update and maintain paperwork, documents, and word processing tasks.
• Perform general office clerical duties and handle errands as needed.
• Create, maintain, and update information in the relevant databases. Implement and manage a visitor process; for other employees from other offices to be able to use the London office effectively.
• Support HR with local onboarding of new hires.
• Support H&S in the office understanding fire procedures, first aid, electrical safety, support and uphold the overall wellbeing of all office-based employees and any visitors.
• Highlight any office risks, review how they are managed and amend accordingly
• Handle confidential and delicate information with integrity and discretion
  
  

Join Our Team!

We are currently recruiting for a/an Office & Executive Assistant to join our team and contribute to key projects in a dynamic and collaborative environment.

Responsibilities

• Manage day-to-day operations of our Headquarters (Chiswick office) to support the UK team members.
• Proactively manage the diary for the UK Country Head and other Directors’, organising complex calls/meetings across time zones
• Arrange and organize UK Country Head and other Directors’ travel using Egencia, including but not limited to hotels, transfers, flight bookings, detailed itineraries, visas etc
• Complete expense reports for the UK County Head and other Directors’ in SAP, reimbursement and liquidation process.
• Manage Board schedules and arrange Board of Directors meetings assisting with logistics, travel, and restaurant arrangements on the ground for visiting partiesOrganize the office layout and ensure the availability of stationery and equipment.
• Negotiate contracts and pricing with office vendors and service providers.
• Manage the budget for the overall running of the office on an annual basis and ensuring spend is approved, monitored, and reported on
• Lead and manage all maintenance matters, working with the Landlord and other contractors, as well as to report any incidents or risks in a timely manner
• Update and maintain paperwork, documents, and word processing tasks.
• Perform general office clerical duties and handle errands as needed.
• Create, maintain, and update information in the relevant databases. Implement and manage a visitor process; for other employees from other offices to be able to use the London office effectively.
• Support HR with local onboarding of new hires.
• Support H&S in the office understanding fire procedures, first aid, electrical safety, support and uphold the overall wellbeing of all office-based employees and any visitors.
• Highlight any office risks, review how they are managed and amend accordingly
• Handle confidential and delicate information with integrity and discretion
  
  

Education

• High school diploma or associate’s degree.
  
  

Personal Skills

• English Language: native.
• Spanish Language: desirable.
• Ability to work effectively with limited supervision.
• Strong interpersonal and communication skills-both oral and written-.
• Excellent organizational skills.
• A self-motivated and independent thinker with a proactive approach.
• Ability to identify, evaluate and implement alternative solutions to problems.
  
  

Experience & Technical Qualifications

• 5 – 7 years experience as an executive assistant or office assistant
• Proficiency in Microsoft Office programs (advanced Excel and PPT is a must).
• Familiarity with SAP software.
  
  

Benefits

• Competitive remuneration package.
• Growth opportunities in a promising and booming industry.
• A highly committed, dynamic, and challenging environment.
• International development opportunities.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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