IT ADMINISTRATION ASSISTANT

The Hurlingham Club; Greater London; Hybrid; GBP 4,000 - 6,000; Part time

Benefits offered by this job

23 days' annual leave (pro-rated)

Annual bonus scheme

Season ticket loan

Cycle to work scheme

Health cash plan

Life assurance

Enhanced family leave and sick pay

Job summary

The Hurlingham Club is seeking an IT Administration Assistant to support the IT team with administrative tasks and operational processes for several compliance frameworks. This part-time fixed-term role is 8 hours per week, office-based, reporting to the Head of IT, and available until September 2027.

Responsibilities include scheduling meetings, preparing documentation, invoicing, and coordinating with suppliers.

Qualifications

• The ideal candidate will be organised and have strong attention to detail.

Responsibilities

• Maintaining financial records.
• Providing administrative support to the IT management team with meetings and documentation.
• Managing IT finance tasks, including invoicing, processing and purchase orders.
• Liaising with suppliers and third-party vendors.
• Coordinating cross-departmental processes and training activities.
• Supporting compliance frameworks (e.g. PCI-DSS, Cyber Security Essentials).
• Assisting with scheduling, document preparation, and verifying orders.

Skills

Organised

Attention to detail

Job description

The IT department is vital in the provision of technology to the staff, members and guests of the Club. The department provides an important relationship between outsourced service partners and in-house knowledge and strives to provide excellent service delivery with a range of systems and services, to support the business needs.

THE ROLE

As the IT Administration Assistant, you will be responsible for supporting the team with administrative tasks and supporting operational processes for several compliance frameworks. This is a part time and fixed term position, working 8 hours per week. The role is office-based and reports to the Head of IT. The ideal candidate will be available until September 2027.

Typical duties will include:

• Maintaining financial records.


• Providing administrative support to the IT management team with administrative duties such as scheduling meetings and preparing documentation.


• Managing IT finance tasks, including invoicing, processing and purchase orders.


• Liaising with suppliers and third-party vendors.


• Coordinating cross-departmental processes and training activities.


• Supporting compliance frameworks (e.g. PCI-DSS, Cyber Security Essentials).


• Assisting with scheduling, document preparation, and verifying orders.

THE CANDIDATE

The ideal candidate will be organised and have strong attention to detail and embody the Club values; excellence, responsibility and courtesy.

BENEFITS

At The Hurlingham Club, we are committed to supporting the wellbeing, development and long-term success of our staff. We offer a comprehensive range of benefits designed to reward your contribution and support you both inside and outside of work. Benefits include:

Financial & Leave Benefits

• 23 days' of prorated annual leave, rising to 28 days after 5 years' continuous service.


• Annual bonus scheme and annual pay review.


• Season ticket loans, cycle to work scheme and other financial wellbeing benefits.


• Health cash plan, life assurance and group income protection.


• Enhanced family leave (including maternity and paternity leave) and sick pay provisions.


• Mental wellbeing support, including an Employee Assistance Programme (EAP), access to counselling services and an in-house Mental Health First Aider network.

Learning & Development

• Ongoing learning, training and development opportunities.


• Free meals on duty and free onsite parking.


• Access to onsite sports and fitness facilities, including weekly staff fitness classes.


• Discounts in the Club's retail outlets and at selected local businesses.

Recognition & Social

• Staff awards and recognition programmes.


• Regular social events, both onsite and at local venues.

Investors in People

The Club has been recognised as an Investor in People since 2001, reflecting our long-standing commitment to supporting , developing and recognising our colleagues.

Diversity & Inclusion

The Hurlingham Club is passionate about creating an inclusive workplace that promotes and values diversity.

Recruitment Process & Adjustments

As part of our recruitment process, you may be invited to attend an interview, either online or in person. For some roles, you may also be asked to complete a task or activity to demonstrate your skills and suitability for the position. If you require any adjustments or additional support during the recruitment process, or in relation to the role itself, please let us know if you are contacted about your application.