Invoicing Clerk

Beauparc; Knottingley; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated invoicing specialist to join their dynamic team. This role is pivotal in ensuring timely and accurate invoicing across various departments, contributing to the company's overall profitability. You will be responsible for maintaining invoicing discipline, supporting finance and admin teams, and maximizing the use of the Big Change system. The ideal candidate will possess strong communication skills, high attention to detail, and a proactive approach to problem-solving. Join a company that values innovation and sustainability, and take the next step in your career with us.

Qualifications

• Excellent communication and numeracy skills are essential for this role.
• Proficient in Microsoft Office Suite, particularly Word and Excel.

Responsibilities

• Ensure all invoicing is completed within 7 days of job completion.
• Manage incoming calls and support Purchase Ledger functions.

Skills

Communication Skills

Proficiency in Word

Proficiency in Excel

Proficiency in Outlook

Numeracy Skills

Attention to Detail

Organizational Skills

Time Management Skills

Team Player

Proactive Self-Starter

Tools

Big Change System

Job description

About The Role

Purpose of Position

• Raise invoices for all departments and customers to ensure sales invoicing is maintained and up to date within our 7-day KPI.
• Provide invoicing cover for all departments during holidays or illness and support large projects.
• Report ongoing outstanding invoicing issues to the Manager.
• Understand margin to ensure maximum invoicing and profitability, reporting any issues to the Sales Ledger Manager for investigation.
• Verify invoices for accuracy, coding, and correct use of the Big Change system.
• Maintain invoicing discipline to meet the 7-day KPI after a job occurs.
• Support the finance and admin teams as needed.

Person Specification

• Excellent communication skills at all levels.
• Proficient in Word, Excel, and Outlook.
• High numeracy skills, accuracy, and attention to detail.
• Team player with flexibility and eagerness to learn.
• Outgoing, positive, confident, and capable at all organizational levels.
• Proactive self-starter capable of setting and achieving goals.
• Ability to identify, communicate, and escalate potential risks.
• Familiarity with accounts procedures and ledgers.
• Experience with management information and strict reporting processes.
• Strong organizational and time management skills.

Responsibilities

• Ensure all work is invoiced within 7 days of completion.
• Send invoices with all relevant paperwork.
• Store and record backups in line with company policies.
• Manage incoming calls and daily post.
• Support Purchase Ledger functions as needed.
• Assist with daily processes to ensure timely completion.
• Coordinate with sales and operations to support business needs.
• Maximize the use of Big Change system.
• Develop controls for prompt and accurate order and invoice processing.
• Provide ad-hoc reports upon request.
• Support other accounting functions as delegated.
• Stay updated on invoicing techniques and practices.

About You & Us

Join us on the journey… Beauparc has grown over 30 years into a group of nearly 3000 people, sharing a unified vision and values. We prioritize safety, wellbeing, innovation, and sustainability, aiming to serve communities responsibly and ethically. We seek talented, passionate, and dedicated individuals to help us shape a better future. Take the first step today and join us on this journey.