Account Assistant

Mane Contract Services; Tees Valley; On-site; GBP 21,000 - 27,000; Full time

Job summary

Mane Contract Services is seeking an Invoice Processing Assistant to join the Finance team on a 12-month contract. The role focuses on day-to-day accounts payable tasks, ensuring invoices are processed accurately and supplier payments are made on time.

The position is on-site five days a week initially, with one remote day after probation. You will manage CORA-invoiced items, verify against orders and receipts, and resolve payment-related queries with internal teams and suppliers.

Qualifications

• Good understanding of accounts payable processes and basic accounting.
• Experience handling supplier invoices or working in finance/accounts.
• Proficient with Excel and ERP/financial systems.
• Attention to detail and ability to spot inconsistencies.
• Strong organisation and ability to prioritise tasks.

Responsibilities

• Process supplier invoices received via CORA system and progress for payment.
• Verify invoice details against purchase orders and goods receipts.
• Prepare and submit payment amendments when needed.
• Resolve invoice queries with internal teams and suppliers.
• Handle supplier questions about outstanding items and balances.
• Review overdue invoices and minimise delays in payments.
• Maintain supporting records for audit and governance.
• Collaborate with Finance, Procurement and other teams to resolve issues.
• Ensure records are accurate and comply with procedures.

Skills

Accounts payable

Financial accuracy

Organisational skills

Communication skills

Independent and team work

Tools

Microsoft Excel

SAP

Oracle

QuickBooks

Job description

We are looking for a highly organised and accurate Invoice Processing Assistant to join the Finance team on a 12-month contract.

The successful candidate will play an important role in supporting day-to-day accounts payable activities, ensuring invoices are handled efficiently and supplier payments are progressed within agreed timescales.

Working Arrangement: Initially 5 days per week on-site. Following successful completion of probation, the role will offer 1 day per week working from home.

Key Responsibilities

• Manage supplier invoices received through the CORA system, checking information before progressing them for payment.
• Verify invoice details against relevant purchase orders and goods or service receipt records to confirm that information is correct.
• Prepare and submit requests where amendments to payment information or arrangements are required.
• Investigate invoice queries, missing documentation, incorrect information, and other payment-related issues, liaising with appropriate internal teams and suppliers to reach a resolution.
• Handle supplier queries relating to outstanding invoices, expected payments, and account balances.
• Review outstanding invoice reports regularly to identify items requiring attention and minimise overdue supplier payments.
• Maintain accurate supporting records and provide relevant financial documentation when required for audit, governance, and compliance purposes.
• Work closely with Finance, Procurement, and other business functions to ensure invoice-related issues are dealt with efficiently.
• Maintain accurate records and ensure financial information is processed in accordance with internal procedures and controls.

Skills & Experience

• Good understanding of accounts payable processes and fundamental accounting practices.
• Previous experience handling supplier invoices or working within a finance/accounts environment would be beneficial.
• Confident using Microsoft Excel and financial or ERP platforms such as SAP, Oracle, QuickBooks, or similar systems.
• Excellent accuracy and the ability to identify inconsistencies in financial documentation.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Good written and verbal communication skills, with confidence liaising with suppliers and colleagues across different departments.
• Ability to work effectively both independently and as part of a wider Finance team.