Invoice Acquisition Co-Ordinator - 3 Month Fixed Term

Sustainable Energy First Ltd; Rishton; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid working

Gym contribution

Private Medical Insurance

Birthday off

Long service awards

Simply Health scheme

Challenging work and development

Job summary

Sustainable Energy First Ltd is seeking an Invoice Acquisition Co-ordinator for a 3-month fixed-term vacancy. You will secure invoices from portals, suppliers, and post, manage data accuracy, and keep stakeholders informed.

You will coordinate with analysts and Strategic Account Managers to resolve data discrepancies, maintain trackers, and optimize the data receipt process using Excel and Power BI.

Qualifications

• Obtain invoices from portals, suppliers, and via post.
• Coordinate with suppliers to obtain missing or final invoices.
• Update billing addresses and maintain data trackers.
• Collaborate with analysts and account managers on data discrepancies.

Responsibilities

• Invoice Collection: obtain invoices from portals, suppliers, and post.
• Supplier Engagement: address missing data and request electronic data.
• Data Management: update addresses, track missing data, report to service manager.
• Collaboration: liaise with analysts and account managers for timely data sharing.

Skills

Attention to detail

Communication

Problem-solving

Organizational skills

Excel & Power BI

Tools

Power BI

Excel

Job description

Our purpose

Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet.

Sustainable Energy First is an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates.

This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients’ carbon footprint.

The Role in a Nutshell

3 Month Fixed Term vacancy

A Invoice Acquisition Co-ordinator plays a crucial role in ensuring the seamless collection, management, and communication of invoice data. This position involves obtaining invoices in optimal formats from various sources, managing supplier relationships, and maintaining accurate billing information.

You will collaborate with multiple stakeholders to resolve data discrepancies and supports the overall efficiency of the invoice acquisition process. You will use reports from many sources to identify issues and missing data and then set up the receipt of that data in the most optimal way possible.

Requirements

Invoice Collection

• Obtain invoices from portals, suppliers, and via post.
• Manage portal logins and ensure access to necessary data.
• Handle the management of the missing invoices inbox.

Supplier Engagement

• Conduct supplier meetings to address missing data issues.
• Request suppliers to add electronic data to portals.
• Communicate with suppliers to obtain first and final invoices.

Data Management

• Update billing addresses and request changes as needed.
• Maintain and update missing data trackers.
• Provide updates to the service manager on data chased.

Collaboration

• Communicate with analysts and Strategic Account Managers regarding missing data.
• Ensure timely and accurate data sharing with relevant stakeholders.

Key ingredients for the role

• Attention to Detail: Ensures all data is accurately collected and recorded.
• Communication: Strong ability to liaise with suppliers and internal teams.
• Problem-Solving: Proactively addresses and resolves data discrepancies.
• Organizational Skills: Efficiently manages multiple tasks and maintains accurate records.
• Excel and reporting skills: proficient use of power BI and Excel to make and use reports to identify the data needed.

Benefits

• Salary: To be discussed at interview
• Holidays: 25 days + bank holidays + your birthday off, increasing to 30 days on length of service
• Hybrid working (at least 2 days per week working from our Fulwood, Preston office)
• Flexible working - including the ability to bank up to to 5 extra days off per year
• Gym contribution
• Long service awards
• Private Medical Insurance
• Enhanced paternity/non-pregnant colleague and maternity/pregnant colleague leave
• Simply Health scheme
• Challenging work and development opportunities

Inclusion and Belonging

We believe that diversity is more than a commitment, it’s at the heart of who we are. We aim to create an environment where everyone feels respected, valued, and empowered to bring their whole selves to work.

We celebrate different perspectives, backgrounds, and experiences because we know they make us stronger, bolder and more imaginative, which link to our core values. By fostering a culture of belonging, we aim to provide a workplace where every voice is heard, and every individual can thrive.

Our culture has been set up to bring the best out of our people. If we sound like the kind of business where you’re ready to take the next step, then we look forward to hearing from you!