Invoice Processing Coordinator - 3 Month Fixed Term Contract

Sustainable Energy First Ltd; Preston; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Hybrid working in Preston area

25 days holidays + bank holidays

Gym contribution

Private Medical Insurance

Enhanced parental leave

Simply Health scheme

EV Scheme

Job summary

Sustainable Energy First Ltd in the United Kingdom is seeking an Invoice Processing Coordinator to turn complex invoice data into insights that drive value for clients and the business, supporting sustainability objectives.

You will collaborate with Validation and Financial Reporting Analysts, ensuring data accuracy, timely processing, and standardising invoice formats to minimise delays, while identifying revenue opportunities.

Qualifications

• Takes charge of invoice data, ensuring accuracy and audit-readiness.
• Processes invoice data manually and electronically with precision.
• Delivers to tight deadlines in a fast-moving environment.

Responsibilities

• Own the Data: take charge of invoice data, accurate and audit-ready.
• Keep Things Moving: source original and credit invoices from supplier portals; resolve billing issues and standardise formats.
• Collaborate to Deliver Excellence: work with Validation and Financial Reporting Analysts; build relationships to resolve data issues quickly.
• Solve Problems, Add Value: identify and resolve data entry issues to keep workflows smooth and efficient.
• Make a Real Impact: contribute to data process efficiency and uncover opportunities for revenue and cost savings.

Skills

Excel

Data entry

Attention to detail

Problem solving

Communication

Organisational

Team player

Adaptability

Deadline-driven

Tools

Excel

Job description

Benefits

Salary: £25,353.25

Our purpose

Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet.

Sustainable Energy First is an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates.

This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients' carbon footprint.

The Role in a Nutshell

As an Invoice Processing Coordinator at Sustainable Energy First, you'll be at the heart of turning complex invoice data into powerful insights that drive value and helps identify opportunities for additional revenue, supporting exceptional client outcomes, your work will directly contribute to the success of both our business and our customers.

Collaborating closely with Validation and Financial Reporting Analysts, you'll play a key role in upholding the highest standards of data accuracy and quality. Your attention to detail and commitment to excellence will enhance data integrity, improve operational efficiency, and help ensure we consistently exceed client expectations while achieving our strategic objectives.

Requirements

Key Responsibilities

Own the Data

• Take charge of invoice data, ensuring every detail is accurate, complete, and audit-ready
• Process invoice data efficiently, both manually and electronically, with precision and pace
• Thrive in a fast-moving environment, consistently delivering to tight deadlines

Keep Things Moving

• Source original and credit invoices from supplier portals, ensuring nothing slips through the net
• Partner with suppliers to resolve billing issues and standardise invoice formats for seamless processing

Collaborate to Deliver Excellence

• Work hand-in-hand with Validation and Financial Reporting Analysts to maintain exceptional data quality
• Build strong relationships with Analysts and Strategic Account Managers to quickly resolve data issues and minimise delays
• Engage directly with suppliers to troubleshoot and resolve invoice and electronic data challenges

Solve Problems, Add Value

• Proactively identify and resolve data entry issues, keeping workflows smooth and efficient
• Tackle challenges head-on to prevent delays and improve overall processing performance

  Make a Real Impact

  • Play a key role in improving the efficiency and effectiveness of our data processes
  • Your work will help uncover opportunities for additional revenue and cost savings, directly benefiting our clients and the business

  About You

  You're someone who thrives in a fast-paced, detail-driven environment and takes pride in delivering high-quality work that makes a real difference.

  • A natural problem solver - you adapt quickly, think on your feet, and resolve issues with confidence and pace
  • Detail-obsessed - you spot discrepancies others might miss and ensure data accuracy is second to none
  • Tech-savvy - comfortable using IT systems, with Excel skills as a valuable bonus
  • Highly accurate - your precision in data entry helps prevent errors, supports timely payments, and unlocks revenue opportunities
  • A strong communicator - you build great relationships with suppliers and colleagues to keep everything running smoothly
  • Exceptionally organised - you juggle multiple tasks and priorities with ease and efficiency
  • Deadline-driven - you manage your time effectively, delivering high-quality work even under pressure
  • Accountable and reliable - you take ownership of your work and follow through on commitments
  • A team player - you collaborate effortlessly, valuing different perspectives and contributing to a positive team culture
  • Always improving - you're committed to continuous learning and pushing yourself to exceed expectations

  Benefits

  • Salary: £25,353.25
  • Holidays: 25 days + bank holidays + your birthday off, increasing to 30 days on length of service
  • Hybrid working (at least 2 days per week working from our Fulwood, Preston office)
  • Flexible working - including the ability to bank up to to 5 extra days off per year
  • Gym contribution
  • Long service awards
  • Private Medical Insurance
  • Enhanced paternity/non-pregnant colleague and maternity/pregnant colleague leave
  • Simply Health scheme
  • EV Scheme

  Inclusion and Belonging

  We believe that diversity is more than a commitment, it's at the heart of who we are. We aim to create an environment where everyone feels respected, valued, and empowered to bring their whole selves to work.

  We celebrate different perspectives, backgrounds, and experiences because we know they make us stronger, bolder and more imaginative, which link to our core values. By fostering a culture of belonging, we aim to provide a workplace where every voice is heard, and every individual can thrive.

  Our culture has been set up to bring the best out of our people. If we sound like the kind of business where you're ready to take the next step, then we look forward to hearing from you!