Inventory Officer

Newcastle Hospitals; Newcastle upon Tyne; Remote; GBP 23,000 - 27,000; Full time

Job summary

Newcastle Hospitals is seeking an Inventory Officer to provide efficient stock replenishment and distribution across the Royal Victoria Infirmary and Freeman Hospital. The role involves using NHS Supply Chain and P2P systems, maintaining safe handling, and working with clinical teams to improve stock practices.

You will develop stocking levels with Team Leaders and participate in annual stock takes, ensuring timely deliveries and cost savings.

Qualifications

• Experience with inventory management and stock control.
• Able to work in a team and independently.
• Familiar with NHS Supply Chain and P2P systems.

Responsibilities

• Provide an Inventory Management replenishment service using NHS systems.
• Order, distribute and store goods within the hospitals.
• Stand in for Inventory Team Leader in absence and support cross-site services.
• Develop max/min stock levels with Team Leaders and Inventory Managers.
• Participate in yearly stock takes and assist finance with stock details.
• Return incorrect or damaged goods to suppliers for credit.

Skills

Inventory management

Teamwork

Stock control

Attention to detail

Tools

NHS Supply Chain system

P2P system

Inventory management systems

Job description

Go back The Newcastle upon Tyne Hospitals NHS Foundation Trust

Inventory Officer

The closing date is 22 November 2026

Enthusiastic person is required to provide a well-managed, efficient, secure, safe, accurate and timely service for the ordering, receipt, storage and distribution of goods within the Royal Victoria Infirmary and/or Freeman Hospital.

The ability to work on your own, as well as part of a wider team, is essential. This role requires frequent manual handling tasks and the use of email, telephone and stock management systems.

Ensure that stock is received in accordance with policy and is rotated to minimise wastage. Adopt a flexible approach to any stores activity undertaken. Day to day problem solving is required for this role. Analysis, review of working practices, direct liaison with clinical teams to support improvement work for both financial and efficiency savings.

NO AGENCIES PLEASE

Main duties of the job

Ensure storerooms are adequately stocked at all times, and goods stored under the correct conditions in the appropriate location following stock rotation procedures.

Maintain safe working practices when unpacking, checking and storing goods.

Manage stock level within departments and utilise an inventory management system to minimise over stocking while supporting service needs. Use reporting functionality where appropriate to ensure a continual approach to improvement within departments, support clinical teams in ensuring working practices relating to stores management are implemented and efficiencies maximised daily to ensure timely deliveries.

To develop maximum and minimum stock levels with specialty Team Leaders including setting the appropriate stocking levels, as advised by the Team Leaders and Inventory Managers to ensure financial savings potentials are obtained within the department.

Prepare and provide details to finance department on request and participate in the yearly stock take of all stock held within departments.

Use supplier documentation to return incorrect or damaged goods etc. to the supplier for credit.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-­art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Job responsibilities

As part of the Inventory Management Team, the post holder will:

• Provide an Inventory Management replenishment service, using the NHS Supply Chain computer system, the Trusts P2P system and Inventory Management systems where appropriate.
• Order, distribute and store goods within the hospitals. Be able to stand in for the Inventory Team Leader in their absence.
• Work with other team members to ensure that all services are provided across all sites when required.

Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.

Knowledge & Experience

• Knowledge of procedures and practices gained through experience
• Working within a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust