Inventory Officer

NHS; Newcastle upon Tyne; On-site; GBP 26,000 - 27,000; Full time

Job summary

Newcastle Hospitals NHS Foundation Trust is seeking an Inventory Management professional to manage replenishment, storage and distribution of goods across hospital sites. You will work with clinical teams to optimise stock levels and support cost-saving improvements, while ensuring timely deliveries and safe handling.

The role requires ability to work independently and as part of a team, with daily stock management tasks and flexible hours in a busy hospital environment.

Qualifications

• Knowledge of procedures and practices gained through experience.
• Working within a team.

Responsibilities

• Provide an Inventory Management replenishment service using the NHS Supply Chain system and the Trust’s P2P system.
• Order, distribute and store goods within the hospitals and stand in for the Inventory Team Leader.
• Work with team members to ensure services are provided across sites and support improvements in efficiency and cost savings.
• Maintain stock levels and assist with yearly stock takes.

Skills

Inventory management

Teamwork

Stock control

Tools

NHS Supply Chain system

P2P system

Inventory management systems

Job description

Main area 317 Materials Management - Corporate Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday with some flexibility on timings around core service hours) Job ref 317-2026-45-08-DR

Site Trustwide Town 317 Trustwide Salary £25,760 - £27,476 pro rata Salary period Yearly Closing 22/11/2026 23:59 Interview date 01/12/2026

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS hospital trusts in the country. We have around 16,000 staff and an annual budget of £1.7 billion.

With strong history of providing high quality care, clinical excellence, research and innovation regionally, nationally and internationally, w e’re in the top five providers of specialised health services in the country.

As well as providing a wide range of hospital and community services, we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Job overview

Enthusiastic person is required to provide a well-managed, efficient, secure, safe, accurate and timely service for the ordering, receipt, storage and distribution of goods within the Royal Victoria Infirmary and/or Freeman Hospital.

The ability to work on your own, as well as part of a wider team, is essential. This role requires frequent manual handling tasks and the use of email, telephone and stock management systems.

Ensure that stock is received in accordance with policy and is rotated to minimise wastage. Adopt a flexible approach to any stores activity undertaken. Day to day problem solving is required for this role. Analysis, review of working practices, direct liaison with clinical teams to support improvement work for both financial and efficiency savings.

NO AGENCIES PLEASE

Main duties of the job

Ensure storerooms are adequately stocked at all times, and goods stored under the correct conditions in the appropriate location following stock rotation procedures.

Maintain safe working practices when unpacking, checking and storing goods.

Manage stock level within departments and utilise an inventory management system to minimise over stocking while supporting service needs. Use reporting functionality where appropriate to ensure a continual approach to improvement within departments, support clinical teams in ensuring working practices relating to stores management are implemented and efficiencies maximised daily to ensure timely deliveries.

To develop maximum and minimum stock levels with specialty Team Leaders including setting the appropriate stocking levels, as advised by the Team Leaders and Inventory Managers to ensure financial savings potentials are obtained within the department.

Prepare and provide details to finance department on request and participate in the yearly stock take of all stock held within departments.

Use supplier documentation to return incorrect or damaged goods etc. to the supplier for credit.

Working for our organisation

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Northern Centre for Cancer Care, North Cumbria

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Detailed job description and main responsibilities

As part of the Inventory Management Team, the post holder will:

• Provide an Inventory Management replenishment service, using the NHS Supply Chain computer system, the Trust’s P2P system and Inventory Management systems where appropriate.
• Order, distribute and store goods within the hospitals. Be able to stand in for the Inventory Team Leader in their absence.
• Work with other team members to ensure that all services are provided across all sites when required.

Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.

Knowledge & Experience

• Knowledge of procedures and practices gained through experience
• Working within a team

Skills & Abilities

Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.