Inventory Clerk

Reside; Manchester; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Company pension scheme

Ongoing training and professional dev.

Job summary

Reside is seeking an Inventory Clerk to support the property management team across a residential portfolio. The role involves conducting inventories, tenant check-ins/check-outs, and mid-term inspections with a focus on accuracy and timely reporting.

The successful candidate will produce precise reports, flag maintenance issues, and maintain property records using our CRM and inventory software. Excellent attention to detail and independent working style are essential.

Qualifications

• Excellent attention to detail and the ability to identify and accurately document property condition.
• Strong written and verbal communication skills.
• Ability to work independently and effectively manage a varied workload.
• Competent IT skills including CRM systems and reporting software.

Responsibilities

• Conduct detailed property inventories prior to tenancy commencement, accurately recording the condition of properties, fixtures, fittings, and contents.
• Undertake tenant check-in and check-out inspections, comparing the property's condition against the original inventory and documenting any damages, wear and tear, or discrepancies.
• Complete regular mid-term inspections, identifying maintenance issues, tenancy breaches, and general property condition concerns.
• Upload reports, photographs, and inspection notes to the company CRM system in a timely manner.
• Liaise professionally with tenants, landlords, contractors, and property managers regarding inspection findings and recommended actions.
• Report maintenance issues and health and safety concerns promptly to the Property Management team.
• Manage and attend appointments across the portfolio, ensuring all visits are completed within agreed service standards.
• Maintain accurate records and ensure compliance with company policies and relevant property legislation.

Skills

Attention to detail

Communication skills

Independent work

Report writing

IT skills

Tools

CRM systems

Reporting software

Job description

Reporting to: Head of Property Management

Role Overview

We are seeking a highly organised, reliable, and detail-oriented Inventory Clerk to join our property management team. The successful candidate will be responsible for undertaking inventories, tenant check-ins, check-outs, and mid-term inspections across our residential portfolio.

This is a role requiring excellent attention to detail, strong communication skills, and the ability to work independently. The successful candidate will be responsible for producing accurate reports, identifying maintenance and tenancy issues, and ensuring property records are maintained through the use of our CRM and specialist inventory software.

Key Responsibilities

• Conduct detailed property inventories prior to tenancy commencement, accurately recording the condition of properties, fixtures, fittings, and contents.


• Undertake tenant check-in and check-out inspections, comparing the property's condition against the original inventory and documenting any damages, wear and tear, or discrepancies.


• Complete regular mid-term inspections, identifying maintenance issues, tenancy breaches, and general property condition concerns.


• Upload reports, photographs, and inspection notes to the company CRM system in a timely manner.


• Liaise professionally with tenants, landlords, contractors, and property managers regarding inspection findings and recommended actions.


• Report maintenance issues and health and safety concerns promptly to the Property Management team.


• Manage and attend appointments across the portfolio, ensuring all visits are completed within agreed service standards.


• Maintain accurate records and ensure compliance with company policies and relevant property legislation.

Skills & Experience

• Previous experience within residential property, lettings, inventories, inspections, or property management.


• Excellent attention to detail and the ability to identify and accurately document property condition.


• Strong written and verbal communication skills.


• Ability to work independently and effectively manage a varied workload.


• Competent IT skills, including experience using CRM systems and reporting software.


• Full UK driving licence


• Good understanding of residential property standards and common maintenance issues.


• Strong organisational and time management skills.

Personal Attributes

• Professional, presentable, and customer-focused.


• Trustworthy, reliable, and self-motivated.


• Able to manage multiple appointments and deadlines.


• Comfortable working independently and as part of a wider team.


• Methodical and accurate in producing written reports.


• Company pension scheme.


• Ongoing training and professional development.

This role would suit an individual with a keen eye for detail who enjoys working within the residential property sector and takes pride in delivering accurate, professional reports while providing excellent service to landlords, tenants, and clients.