Integrated Care Admin Coordinator

University Hospitals Coventry and Warwickshire (UHCW) NHS Trust; Coventry; On-site; GBP 21,000 - 26,000; Full time

Job summary

University Hospitals Coventry and Warwickshire NHS Trust is seeking an Administrative Coordinator based at Willenhall primary care centre to provide proactive admin support, manage a varied caseload, and assist in MDTs. You will book appointments, maintain filing, generate reports, and help with meeting logistics.

The role emphasizes autonomous working, time management, accurate record keeping, and flexible cover across local bases when required. Sponsorship is not available for this post.

Responsibilities

• Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources.
• Be responsible for booking all appointments for the clinicians.
• Attend MDT's and update trackers.
• Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spread sheets and databases including the production of regular information reports.
• Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

Job description

University Hospitals Coventry and Warwickshire NHS Trust is seeking an Administrative Coordinator based at Willenhall primary care centre to provide proactive admin support, manage a varied caseload, and assist in MDTs. You will book appointments, maintain filing, generate reports, and help with meeting logistics.

The role emphasizes autonomous working, time management, accurate record keeping, and flexible cover across local bases when required. Sponsorship is not available for this post.