Inside Sales - Customer Service Specialist BtoB - German Speaker

Helen of Troy; Greater London; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Perkbox

Flexible work policy

Lunch and Learns

Employee discounts on EMEA products

Job summary

Helen of Troy is hiring a Inside Customer Service Specialist BtoB - German Speaker in London. You will handle German-speaking B2B inquiries, manage orders from entry to invoicing, and coordinate with the regional sales team to ensure on-time delivery and accurate documentation.

The role offers a hybrid work model (London office 3 days a week), with a dynamic environment across OXO, Hydro Flask and other trusted brands. You’ll analyze data, support sales, and contribute to customer satisfaction.

Qualifications

• Degree or equivalent experience in Customer Service, B2B Sales, Logistics/Operations
• 2+ years’ expertise in customer service B2B (FMCG background preferred)
• Authorized to work in the United Kingdom on a full-time basis

Responsibilities

• Deliver outstanding BtoB customer service for Osprey and Hydro Flask German-speaking customers via email and phone.
• Process orders from input to final invoice in the ERP system, and liaise with sales, finance and partners.
• Provide data and performance insights to sales, support cross-functional teams and respect delivery targets.
• Manage shipping documents and ensure accurate pricing, catalogues and records.

Job description

Join our team at Helen of Troy and make an immediate impact on our trusted brands: OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, Revlon, and Olive & June. Together, we build innovative and useful products that elevate people's lives everywhere every day.

Look around your home, and you'll find us everywhere, in your kitchen, living room, bedroom, and bathroom. We are already making your everyday lives better. We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. Whether you are just starting your career or in need of a challenge, we recognize, develop, and empower talent!

Position: Inside Customer Service Specialist BtoB - German Speaker

Brand: Osprey and Hydro Flask

Department: Operations / Customer Services

Work Location: London - Hybrid (3 days a week in Southwark/Waterloo Office required)

Role Type: Full time, Permanent

What you will be doing:

The role will deliver outstanding customer service for Osprey and Hydro Flask German Speaking customers as a Business to Business Customer Service Specialist (via email & telephone) to retail partners, working closely with the regional sales team.

You will ensure that customer orders are processed efficiently and accurately and delivered to customers within expected timescales, mitigate risk and work cross functionally with sales, finance, retail partners, 3 PL warehouse partner and logistics to deliver.

Key Responsibilities

• Supporting stock availability & price information requests primarily over email
• Managing retail customer orders from inputting the order until the final invoice in Helen of Troy ERP system (Oracle) and sending order confirmations to Customers.
• Liaising with and supporting sales reps and agents regarding customer accounts, enquiries and order book issues
• Providing and analyzing data and customer performance to sales
• Processing orders placed via the B2B system and inputting other manual orders.
• Recording values of orders and cancellations on relevant internal logs
• Assisting Senior Merchandising Specialist with order processing, depletion and administration
• Amending customer orders to meet requirements (including cancellations)
• Dealing with non-conformity issues
• Ensuring appropriate carriage charges, discounts and product catalogues are applied to orders
• Keeping customer records up to date
• Supporting sales reps and retail partners in identifying risks, potential and relevant action points to jointly maximise conversion and overall performance, including attending recurring meetings
• Compiling weekly forecasts for the warehouses as to what we expect to release in pieces and value.
• Providing detailed feedback to CS Manager on any factor potentially affecting monthly or quarterly performance
• Monitoring orders pre season or otherwise on the system daily, ensuring they are passed to the warehouse at the appropriate time to meet customer delivery dates and shipping targets.
• Supporting Supply Chain Outbound to ensure that customer delivery requirements are met.Planning pallets split (ship sets) based on transport method.
• Identifying any blocking issue (credit hold, cash in advance, stock availability, etc.) preventing order from being released to warehouse, follow up actions and elevate if needed.
• Communicating with customers about deliveries; arranging booking slots if required
• Monitor order preparation and collection to ensure they are completed on time and to the required quality standards, maintaining close communication with the 3PL partner to secure successful delivery.

• Generation of shipping documents: pro-forma Invoices, picklists, and returns etc.
• Manage VAS (Value-added services) activities with the warehouse. Keep up-to-date instructions and solve potential challenges, continuously looking for efficiency opportunities.
• Customer Care / After Sales, registering Customer complaints and investigate them with warehouses (missing quantity, damages, wrong delivery address, etc.).
• Provide timely order updates to customers, proactively flagging any changes, and resolve complaints promptly with effective solutions and follow‑up.
• Monitor on-time deliveries and support business to reach monthly sales results.

Skills needed to be successful in this role:

• Knowledge in logistics and transportation and order management
• Fluent in German and in English (spoken and written), French a plus.
• Excitement about joining a mid-size yet growing company with fast-growing brands!
• A self-starter who uses their own initiative, a problem solver, and effective communicator that is customer centric, and results orientated

Minimum Qualifications:

• Degree or equivalent experience in Customer Service, B2B Sales, Logistics/ Operations.
• 2 plus years’ expertise in customer service B2B (within the FMCG space would be preferred)
• Authorized to work in the United Kingdom on a full-time basis

What do we offer?

• Competitive compensation package depending on experience and skills
• Flexible work policy with regards to working hours and work from home
• Increased flexi-days package after 1 year of service
• Perkbox
• Modern office with collaborative workspaces
• Employee assistance counselling line
• Employee discounts on all our EMEA products
• Lunch and Learns
• Company closure between Christmas and New Year’s
• Employee Stock Purchase Plan
• The chance to work in an international, diverse, and inclusive environment!

Wondering if you should apply? Helen of Troy welcomes people as diverse as our brands! Have the confidence to come as who you are because your point of view, skills, and experience will make us stronger. If you're eager to share new ideas and try new things, we want to hear from you.

#LI-Hybrid

Founded in 1968, Helen of Troy is a leading global consumer products company with operations across North America, South America, Europe, and Asia. Our portfolio includes trusted brands such as OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, Revlon, and Olive & June – many of which rank among the top brands in their consumer goods categories.

We grow and strengthen our brands through innovation, operational excellence, and a collaborative culture focused on delivering exceptional products and experiences for consumers worldwide.

The above statements are intended to describe the general nature and level of work performed and are not intended to be an exhaustive list of responsibilities.

Management reserves the right to modify the duties and responsibilities of the position at any time.