Infrastructure Project Site Administrator

Rullion Managed Services; Alyth; On-site; GBP 27,552 - 33,062; Full time

Job summary

Rullion Managed Services is seeking a proactive Site Administrator to support a major infrastructure project at SSE Alyth Substation in Perthshire. You will handle day-to-day administration and contribute to project reporting, document control, and meeting coordination on a long-term contract until December 2027.

The role requires strong organisational skills, excellent attention to detail, and the ability to work both independently and as part of a team.

Qualifications

• Highly organised with excellent attention to detail.
• Strong administrative and communication skills.
• Proficient in Microsoft 365 apps (Excel, Word, Outlook).
• Desirable SAP knowledge.

Responsibilities

• Maintaining project progress and tracking tools.
• Assisting with task tracking and variance analysis.
• Coordinating resource and equipment schedules.
• Supporting the maintenance of the project risk register alongside the Site Manager.
• Monitoring and recording project changes and delays.
• Preparing and processing timesheets and project data.
• Tracking purchase orders and supporting invoice approval processes.
• Managing document control, including drawings, logs, and project records.
• Maintaining accurate records of site assets and plant equipment.
• Taking accurate and professional meeting minutes.
• Maintaining organised project files and documentation.
• Providing administrative support to the wider site team.
• Assisting with general office and site administration duties as required.

Skills

Organisation

Attention to detail

Administrative skills

Communication

Microsoft 365

Multi-tasking

Teamwork

Tools

SAP

Job description

Rullion Managed Services is seeking a proactive Site Administrator to support a major infrastructure project at SSE Alyth Substation in Perthshire. You will handle day-to-day administration and contribute to project reporting, document control, and meeting coordination on a long-term contract until December 2027.

The role requires strong organisational skills, excellent attention to detail, and the ability to work both independently and as part of a team.