Site Administrator

Rullion Managed Services; Alyth; On-site; GBP 27,552 - 33,062; Full time

Job summary

Rullion Managed Services is seeking a proactive Site Administrator to support a major infrastructure project at SSE Alyth Substation in Perthshire. You will handle day-to-day administration and contribute to project reporting, document control, and meeting coordination on a long-term contract until December 2027.

The role requires strong organisational skills, excellent attention to detail, and the ability to work both independently and as part of a team.

Qualifications

• Highly organised with excellent attention to detail.
• Strong administrative and communication skills.
• Proficient in Microsoft 365 apps (Excel, Word, Outlook).
• Desirable SAP knowledge.

Responsibilities

• Maintaining project progress and tracking tools.
• Assisting with task tracking and variance analysis.
• Coordinating resource and equipment schedules.
• Supporting the maintenance of the project risk register alongside the Site Manager.
• Monitoring and recording project changes and delays.
• Preparing and processing timesheets and project data.
• Tracking purchase orders and supporting invoice approval processes.
• Managing document control, including drawings, logs, and project records.
• Maintaining accurate records of site assets and plant equipment.
• Taking accurate and professional meeting minutes.
• Maintaining organised project files and documentation.
• Providing administrative support to the wider site team.
• Assisting with general office and site administration duties as required.

Skills

Organisation

Attention to detail

Administrative skills

Communication

Microsoft 365

Multi-tasking

Teamwork

Tools

SAP

Job description

Site Administrator

Location: SSE Alyth Substation, Balendoch Road, Alyth, PH12 8RJ

Rate: £20.00 per hour

Hours: 32 hours per week (8-hour days) Mon- Thursday

Start Date: 1ASAP

Duration: Until 31 December 2027

Site Administrator - Build Your Career on a Major Infrastructure Project

We are currently recruiting for a Site Administrator to support a long-term infrastructure project based at SSE Alyth Substation in Perthshire.

This is an excellent opportunity for an organised and motivated individual looking to gain valuable experience within a project environment. You'll play a key role in supporting the site team, ensuring the smooth day-to-day administration of the project while working alongside experienced industry professionals.

Full training and ongoing support will be provided, making this an ideal role for someone who is eager to learn, develop new skills, and build a career within the construction, engineering, or project management sectors.

Key Responsibilities

Reporting directly to the EC CPM, your responsibilities will include:

Project Support & Reporting

• Maintaining project progress and tracking tools
• Assisting with task tracking and variance analysis
• Coordinating resource and equipment schedules
• Supporting the maintenance of the project risk register alongside the Site Manager
• Monitoring and recording project changes and delays
• Preparing and processing timesheets and project data
• Tracking purchase orders and supporting invoice approval processes
• Managing document control, including drawings, logs, and project records
• Maintaining accurate records of site assets and plant equipment

General Site Administration

• Taking accurate and professional meeting minutes
• Maintaining organised project files and documentation
• Providing administrative support to the wider site team
• Assisting with general office and site administration duties as required

About You

• Is highly organised with excellent attention to detail
• Has strong administrative and communication skills
• Is confident using Microsoft 365 applications, including Excel, Word and Outlook
• Can manage multiple tasks and prioritise effectively
• Works well both independently and as part of a team
• Has a proactive and positive attitude

Desirable

• Previous experience within a construction, engineering or project environment
• Knowledge of SAP (advantageous but not essential)

What's on Offer?

• £20.00 per hour
• Long-term contract through to December 2027
• Hands-on experience on a live infrastructure project
• Full training and mentoring from experienced professionals
• Opportunity to develop project administration and coordination skills
• Potential for future opportunities on upcoming projects

If you're looking to take the next step in your administration career and want to be part of a major project where you can learn, develop and make a real impact, we'd love to hear from you.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants