Children's Panel Administrator

Swindon Borough Council; Swindon; On-site; GBP 20,000 - 26,000; Full time

Job summary

Swindon Borough Council is seeking a Panel Administrator to join our Leadership Support team. The role involves providing professional administrative support to the Children's Senior Leadership Team, managing panel meetings and taking comprehensive minutes.

You will work in a customer-focused environment, handle information gathering, maintain records, and require strong Microsoft Office skills along with excellent telephone manners.

Qualifications

• Experience delivering administrative support in a fast-paced environment.
• Strong minute-taking and record-keeping capabilities.
• Excellent communication and telephone manner; ability to work with stakeholders.

Responsibilities

• Act as key contact for panel advisor, chairperson and panel members.
• Ensure panel membership meets quorum and arrange substitutes as needed.
• Prepare and circulate panel agendas and information at least five working days before meetings.
• Attend panel meetings, take minutes, and issue formal minutes and actions.
• Maintain up-to-date panel member information and ensure statutory checks are current.

Skills

Minute taking

Microsoft Office

Customer-focused

Information gathering

Record keeping

Telephone manner

Multi-tasking

Independent working

Calm under pressure

Tools

Microsoft Office Suite

Job description

We are seeking to recruit a Panel Administrator within our Leadership Support team who are motivated, enthusiastic and team players. The role involves the provision of a professional administrative support service to our Children's Senior Leadership Team, managing a set group of meetings that are vital to safeguarding our young people, and taking comprehensive minutes. You will have experience of working in a customer-focused environment, gathering information, maintaining accurate records, strong minute taking skills and working closely with others. You will also need a good working knowledge of Microsoft office applications as well as excellent telephone manner and a systematic approach to working within a fast-paced environment, with the ability to multi-task. Accuracy and communication skills are key as well as the ability to work independently and remain calm under pressure. Key elements of this role are:

• To be a key contact with the panel advisor, panel chairperson and other panel members
• To ensure that panel membership meets the quorum necessary to conduct business by ensuring that members are available for agreed dates, and substitutes are available in case of sickness absence etc.
• To prepare and circulate panel agendas and all relevant information to panel members at least five working days in advance of the panel meeting.
• To attend and minute panel meetings, and issue formal minutes and actions afterwards
• To maintain up to date information on all panel members, ensuring that any statutory checks are kept current

FAt Swindon Borough Council, we want our town to be the best it can be. Our ambitious vision is supported by realistic transformation programmes, with the people of Swindon at their heart. Because that's who we're doing it for - the communities and businesses that make our town great. As part of the Council, you'll support a friendly local authority making decisions with real impact. It's all for better public services. Better processes. And a better quality of life, for everyone. Join us, and Swindon will be better with you.

Your next role, You must be fluent in the English language (as a requirement of Part 7 of the Immigration Act "for the effective performance of a customer-facing role"). Your next package Please see our offer for more details. As an employee, you will receive a diverse and exciting environment in which to work, encouraging creativity and innovation whilst recognising the need to support ongoing personal development and a flexible work life balance. For Swindon to thrive in the future, we need to lay the foundations now. It's why our regeneration and transformation programmes are already underway. So, you'll be joining us at an exciting time on our journey. We'll look to you to share your knowledge, influence decisions and drive real, positive change. With your contributions, we'll achieve our vision of a prosperous, revitalised Swindon together. And you'll be proud to say it was made better with you. Please see our page for more details and our new . Potential applicants are sometimes put off if they don't meet 100% of the requirements. We think individual experience, skills and passion make all the difference, so if you meet the majority of the criteria, we'd love to hear from you.