Indexer (Professional Standards)

Adecco Portugal; Sheffield; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Hybrid work

Disability confident employer

Equal opportunities employer

Job summary

Adecco is seeking an Indexer (Professional Standards) in Sheffield to support auditable document flow and indexing for investigations. Role requires residency in the UK for 3+ years and police vetting. Hybrid working, 37 hours weekly, £14.99/hour. Temporary contract until April 2026 with potential for flexibility in workload and scheduling.

Responsibilities include data-matching, data protection compliance, and liaison with national bodies. Strong Excel/Word skills and accuracy are essential.

Qualifications

• Basic keyboard skills.
• Proficiency in Excel, Word, and Microsoft products with a high level of accuracy.
• Ability to analyse and interpret information effectively.

Responsibilities

• Apply standardised administration procedures by interrogating IT systems, linking relevant facts for investigations, and conducting data-matching exercises.
• Maintain an auditable document flow and designated indices as instructed, ensuring successful indexing and reporting.
• Research, prioritise, and index actions indicated in documents to support enquiry teams.
• Recommend minor procedural changes to improve the indexing system and identify interdependencies with allied databases.
• Take initiative in resolving document flow or indexing issues while adhering to data protection regulations.
• Communicate with national or government bodies to obtain or provide technical information.
• Support the legal process by validating and accounting for the operation of the indexing system.
• Guide ancillary staff and maintain accurate records of communications to ensure relevant information is processed effectively.
• Attend briefings and meetings, taking notes and supporting reviews of ongoing and archived enquiries.
• Assist in producing schedules and maintaining Microsoft Excel-based indexing data as the primary expert.
• Undertake administrative tasks, including filing and retrieving documentation and acting as a proofreader in collaboration with the research team.

Skills

Basic keyboard skills

Excel

Word

Microsoft products

Data analysis

Tools

Excel proficiency

Word proficiency

Job description

Indexer (Professional Standards)

Please note this role is subject to POLICE VETTING, you must have been residing within the UK for a minimum of 3 Years continually

Location: Sheffield

Rate: £14.99 per hour

Hours: 37 hours per week, Monday to Friday, Hybrid

Contract: Temporary until April 2026 (6 Months)

Role Purpose:

The Indexer will play a crucial role in maintaining an auditable document flow, ensuring accurate indexing and reporting of information as directed by the Professional Standards Leadership Team. This position requires a keen eye for detail and the ability to manage and manipulate data effectively.

Key Responsibilities:

• Apply standardised administration procedures by interrogating IT systems, linking relevant facts for investigations, and conducting data-matching exercises.
• Maintain an auditable document flow and designated indices as instructed, ensuring successful indexing and reporting.
• Research, prioritise, and index actions indicated in documents to support enquiry teams.
• Recommend minor procedural changes to improve the indexing system and identify interdependencies with allied databases.
• Take initiative in resolving document flow or indexing issues while adhering to data protection regulations.
• Communicate with national or government bodies to obtain or provide technical information.
• Support the legal process by validating and accounting for the operation of the indexing system.
• Guide ancillary staff and maintain accurate records of communications to ensure relevant information is processed effectively.
• Attend briefings and meetings, taking notes and supporting reviews of ongoing and archived enquiries.
• Assist in producing schedules and maintaining Microsoft Excel-based indexing data as the primary expert.
• Undertake administrative tasks, including filing and retrieving documentation and acting as a proofreader in collaboration with the research team.

Experience, Skills, and Training Required:

Essential Criteria:

• Basic keyboard skills.
• Proficiency in Excel, Word, and Microsoft products with a high level of accuracy.
• Ability to analyse and interpret information effectively.

Desirable Criteria:

• Experience with Microsoft Excel, Windows, and related products.
• HOLMES training is desirable but not essential.

Working Environment:

Our client values flexibility and encourages hybrid working arrangements. The successful candidate will benefit from a supportive work culture that promotes equality and diversity.

Why Join?

• Competitive hourly rate of £14.99.
• Opportunity to enhance your skills in a dynamic environment.
• Engage in meaningful work that contributes to public sector standards.
• Flexible working options available to support work-life balance.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.