Administrator

Guidant Global; Tees Valley; On-site; GBP 18,000 - 23,000; Full time

Job summary

Capita is seeking an administrator to identify and index large volumes of files onto computerised databases at Lingfield Point, Darlington. The role requires IT proficiency and the ability to handle and index documents in a fast-paced office environment.

Training will be provided, with 37.5 hours per week, Monday to Friday 8am–4pm. There may be an opportunity to transition to a longer-term position with the client for successful candidates.

Qualifications

• Proficient IT and data entry abilities.
• Ability to analyse and process large volumes of data.
• Strong attention to detail and accuracy.
• Ability to work in a team and adapt to procedures.

Responsibilities

• Inspect and analyse contents of files and documents.
• Determine ownership of files and documents.
• Enter data and records onto live databases.
• Barcode files and documents.
• Sort, pack and scan files for storage.
• Ensure confidentiality and quality checks meet standards.
• Support broader client and business needs.

Skills

IT skills

Data entry

Analytical

Attention to detail

Team player

Process compliance

Manual handling

Job description

Location

Unit 11B Lingfield Close, Lingfield Point, Darlington, DL1 1AX

Hours

37.5 hours per week, 5 days a week

Shifts

Monday – Friday 8am – 4pm with a 30 minute lunch break. On successful completion of training period, there may be the opportunity to work a 4 day compressed week.

Job Purpose

We are looking for a PC literate, skilled Administrator to work at Lingfield point, to identify and index large volumes of files and documents onto computerised database.

The offices are associated with warehouse environments and basic manual handling skills will be required to manage and move files and boxes of documents into various workstations within the office. However, this is not a warehouse picking/packing role, and a good level of IT skills are needed as you will be required to identify and index/enter large volumes of data from files and documents onto computerised databases.

Key Responsibilities

• To inspect and analyse the contents of files and documents recovered from solicitors’ offices.
• To determine ownership of files and documents
• To enter data and records onto a live data base
• To barcode individual files and documents
• To sort, pack and scan files into boxes in preparation for storage
• To ensure files are correctly recorded and ensure that quality control checks are carried out in accordance with agreed standards
• To ensure that all aspects of confidentiality are strictly observed
• Any other tasks which will be in line with customer and business needs

Key Skills

• IT and Data Entry skills
• Ability to analyse and process large volumes of work and meet targets
• Ability to work methodically, with attention to detail
• Ability to work accurately under pressure
• Ability to work as part of a team
• Ability to comply with process and procedures
• Ability to undertake a level of manual handling

Person Specification

As a key representative of Capita, you will have the ability to remain professional at all times, remaining focused on the task in hand and working to a high standard. You will have a commitment to the development of our services and strive for continual improvement. In addition you will be flexible, have a can do/will do attitude and “pitch in” with all tasks.

Additional information

Comprehensive training will be provided along with ongoing support – this is a great opportunity for candidates that may wish to familiarise themselves with legal documentation.

Successful candidates will need to provide their own safety footwear.

All applications will be subject to pre-employment screening, referencing checks, including a paid for DBS.

Whilst these roles are offered initially on a temporary basis, there is a good chance the roles could move to long-term contracts with the client for successful candidates.